Canon IR2200 Bruksanvisning

Canon Kopieringsmaskin IR2200

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Read this guide first.

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference. ENG

Reference Guide

Series

About the Manuals for the Machine

The manuals for this machine are divided as follows. Please read them to suit your needs.

The manuals supplied with optional equipment are included in the list above.

Depending on the system conﬁguration and product purchased, some manuals may be unavailable

(irrelevant).

For Basic Use ................................................

Troubleshooting .............................................

Reference Guide

(This Document)

For Basic Copying ...........................................

For Convenient Copying ....................................

Copying Guide

For Basic Mail Box Function Use .........................

For Convenient Mail Box Function Use ..................

Mail Box Function Guide

For Fax Use...................................................

For Convenient Fax Use ....................................

Facsimile Guide

For Remote UI Use ..........................................

Remote UI Guide

For Setting Up the Network Connection & Installing

the CD-ROM Software ......................................

Setup Guide

For Printer Use...............................................

PS/PCL Printer Guide

For Installing Printer Driver, etc. .........................

PS Driver Guide

PCL Driver Guide

For Connecting and Setting the Network.................

Network Guide

• The product illustration on the cover may differ slightly from your product.

E1L_US_U_.book-INDEX Page i Wednesday, May 23, 2001 11:40 PM

How This Manual Is Organized

Before You Start Using This Machine

Checking Job and Device Status

Selecting and Storing Settings to Suit your Needs

System Manager Settings

Routine Maintenance

Troubleshooting

Handling Options

Appendix

Contains the Appendices and Index.

Chap 1 Please read this chapter

Chap 2

Chap 3

Chap 4

Chap 5

Chap 6

Chap 7

Chap 8

• Considerable effort has been made to make sure that this manual is free of inaccuracies and omissions.

•However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.

E1L_US_U_.book-INDEX Page ii Wednesday, May 23, 2001 11:40 PM

PREFACE

iii

PREFACE

Thank you for purchasing the Canon imageRUNNER 3300/2800/2200 Series Machine. This

Manual describes the use of the imageRUNNER 3300/2800/2200 Series Machine and the

parts that are common to each function.

Please read this manual thoroughly before operating the imageRUNNER 3300/2800/2200

Series Machine, in order to familiarize yourself with its capabilities, and to make the most of

its many functions. After reading this manual, store it in a safe place for future reference.

CAUTION:

In this manual, CAUTION MESSAGES with this symbol indicate that neglecting the

suggested procedure or practice could result in personal injury.

No part of this publication may be reproduced or transmitted in any form or by any means,

electronic or mechanical, including photocopying and recording, or by any information storage or

retrieval system without the prior written permission of Canon, Inc.

International Energy Star-Program

As an ENERGY STAR® Partner, Canon USA, Inc. has determined that this

copier model meets the ENERGY STAR® Program for energy efﬁciency.

The International ENERGY STAR® Ofﬁce Equipment Program is an international program that

promotes energy saving through the use of computers and other ofﬁce equipment. The program

backs the development and dissemination of products with functions that effectively reduce

energy consumption. It is an open system in which business proprietors can participate

voluntarily. The targeted products are ofﬁce equipment such as computers, displays, printers,

facsimiles, and copiers. Their standards and logos are uniform among participating nations.

FCC (Federal Communications Commission)

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference when the equipment is operated in a commercial

environment. This equipment generates, uses, and can radiate radio frequency energy and, if

not installed and used in accordance with the Operator’s Manual, may cause harmful

interference to radio communications. Operation of this equipment in a residential area is likely

to cause harmful interference in which case the user will be required to correct the interference

at his own expense.

Do not make any changes or modiﬁcations to the equipment unless otherwise speciﬁed in the

manual. If such changes or modiﬁcations should be made, you could be required to stop

operation of the equipment.

E1L_US_U_.book-INDEX Page iii Wednesday, May 23, 2001 11:40 PM

Safety Information

■

A. Laser Safety

This Product complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product

under the U.S. Department of Health and Human Services (DHHS) Radiation

Performance Standard according to the Radiation Control for Health and Safety Act of

1968. This means that the Product does not produce hazardous laser radiation.

Since radiation emitted inside the Product is completely conﬁned within protective

housings and external covers, the laser beam can not escape from the machine during

any phase of user operation.

■

B. CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug

Administration implemented regulations for laser products on August 2, 1976. These

regulations apply to laser products manufactured from August 1, 1976. Compliance is

mandatory for products marketed in the United States. The label shown below indicates

compliance with the CDRH regulations and must be attached to laser products marketed

in the United States.

■

C. Additional Information

When servicing the optical system of the printer, be careful not to place screwdrivers or

other shiny objects in the path of the laser beam. Also, accessories such as watches and

rings should be removed before working on the printer. The reﬂected beam, though

invisible, can permanently damage your eyes. The label bearing the following warning is

attached to the insides of covers where there is danger of exposure to laser radiation:

DANGER- Invisible laser radiation when opening the cover,

removing developing assembly, or cartridges.

AVOID DIRECT EXPOSURE TO BEAM.

CAUTION-INVISIBLE LASER RADIATION WHEN OPENING

THE COVER, REMOVING DEVELOPING ASSEMBLY.

AVOID EXPOSURE TO BEAM.

ATTENTION

RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE DU COUVERCLE.

DU D MONTAGE DE L ENSEMBLE DE D VELOPPEMENT.

EVITER TOUTE EXPOSITION DIRECTE AVEC LE FAISCEAU.

VORSICHT -

UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GE FFNET.

NICHT DEM STRAHL AUSSETZEN.

ATTENZIONE

EMISSIONE DI UN RAGGIO LASER INVISIBILE A SEGUITO DELL APERTURA

DELLA COPERTURA O DELLA RIMOZIONE DEL GRUPPO DI SVILUPPO.

EVITARE L ESPOSIZIONE DIRETTA AL RAGGIO LASER.

PRECAUCI N

RADIACI N L SER INVISIBLE EN CASO DE ABRIR LA CUBIERTA Y RETIRAR

LA UNIDAD REVELADORA. EVITE LA EXPOSICI N AL HAZ L SER.

VARO! -

AVATTAESSA KEHITYSYKSIK N POISSAOLLESSA OLET ALTTINA

NKYM TT M LLE LASERS TEILYLLE. L KATSO S TEESEEN.

VARNING! -

OSYNLIG LASERSTR LNING N R DENNA DEL R PPNAD OCH.

FRAMKALLAREN RURTAGEN. BETRAKTA EJ STR LEN.

ADVARSEL! -

USYNLIG LASER STR LING, N R DﬁKSLET BNES FOR AT FJERNE

FRAMKALLALDEREN. UNDG AT BLIVE RAMT AFSTR LEN.

ADVARSEL -

USYNLIG LASERSTR LING N R DEKSELEŒ PNES OG.

LASERENHETEN TASUT. IKKE SE DIREKTE P STR LEN.

DANGER- Invisible laser radiation when open.

AVOID DIRECT EXPOSURE TO BEAM.

CAUTION-INVISIBLE LASER RADIATION WHEN OPEN.

AVOID EXPOSURE TO BEAM.

ATTENTION

RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE. EXPOSITION

DANGEREUSE AU FAISCEAU.

VORSICHT -

UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GE FFNET. NICHT

DEM STRAHL AUSSETZEN.

ATTENZIONE

RADIAZIONE LASER INVISIBLE IN CASO DI APERTURA. EVITARE

LESPOSIZIONE AL FASCIO.

PRECAUCION

RADIACION LASER INVISIBLE CUANDO SE ABRE. EVITAR EXPONERSE AL

RAYO.

VARO! -

AVATTAESSA OLET ALTTIINA N KYM TT M LLE LASERS TEILYLLE.

L KATSO S TEESEEN.

VARNING! -

OSYNLIG LASERSTR LNING NAR DENNA DEL R PPNAD.

BETRAKTA EJ STR LEN.

ADVARSEL! -

USYNLIG LASER STR LING, N R DENNE ER BEN.

UNDG BESTR LING.

ADVARSEL -

USYNLIG LASERSTR LING N R DEKSEL PNES.

UNNG EKSPONERING FOR STR LEN.

E1L_US_U_.book-INDEX Page iv Wednesday, May 23, 2001 11:40 PM

Safety Information

CAUTION

•

Use of controls, adjustments or performance of procedures other than those speciﬁed in the

manual may result in hazardous radiation exposure.

CANON INC.

3-30-2 SHIMOMARUKO, OHTA-KU, TOKYO, JAPAN

MANUFACTURED:

THIS PRODUCT CONFORMS WITH DHHS RADIATION

PERFORMANCE STANDARD, 21 CFR CHAPTER 1 SUBCHAPTER J.

E1L_US_U_.book-INDEX Page v Wednesday, May 23, 2001 11:40 PM

Table of Contents

How This Manual Is Organized. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Safety Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Symbols Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Illustrations Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Safety Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Power Supply. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi

Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Maintenance and Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxii

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv

Warning Indications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxv

Periodic Inspection of the Breaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvi

Legal Limitations on Scanner Usage and the Use and Printing

of Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxix

Operation of the Machine and Terms Used in This Manual. . . . . . . . . . xxx

Chapter 1 Before You Start Using This Machine

About the Installation Location and Handling . . . . . . . . . . . . . . . . . . . . .1-3

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

What the imageRUNNER 3300/2800/2200 Series Can Do . . . . . . . . . . . . 1-9

Switching the Functions Indicated on the Touch Panel Display. . . . . . . .1-9

Setting Speciﬁcations to Suit Your Needs . . . . . . . . . . . . . . . . . . . . . . . .1-9

Functions That Conserve Power Consumption . . . . . . . . . . . . . . . . . . .1-10

Checking, Changing, and Canceling Print Jobs . . . . . . . . . . . . . . . . . .1-11

Displaying a Guide Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Reading the Messages from the System Manager . . . . . . . . . . . . . . . .1-13

Using Other Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

External View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20

Checking the Counter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

E1L_US_U_.book-INDEX Page vi Wednesday, May 23, 2001 11:40 PM

Table of Contents

vii

Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23

How to Turn On the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23

Control Panel Power Switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-26

The System Settings of This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . .1-27

Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-28

Frequently-used Keys on the Touch Panel Display . . . . . . . . . . . . . . . .1-28

Touch Panel Key Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-29

Adjusting the Brightness of the Touch Panel Display. . . . . . . . . . . . . . .1-30

Entering Characters from the Touch Panel Display . . . . . . . . . . . . . . . .1-31

Entering Alphabet Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Entering Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-33

Entering in Inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

Entering the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . .1-36

Operations After Turning the Power On . . . . . . . . . . . . . . . . . . . . . . . . .1-36

Operations After Using Copy Functions. . . . . . . . . . . . . . . . . . . . . . . . .1-38

Placing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39

Orientation of Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-40

Placing an Original on the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . .1-41

Placing Originals in the Feeder (DADF-H1). . . . . . . . . . . . . . . . . . . . . .1-43

Making Prints Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . .1-46

Using the Stack Bypass While Reserving Print Jobs. . . . . . . . . . . . . . .1-54

Multi-function Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-57

Available Paper Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-59

Chapter 2 Checking Job and Device Status

Flow of Checking/Changing Operations . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Checking/Canceling a Job in the Spooler . . . . . . . . . . . . . . . . . . . . . . . .2-4

Checking Print Job Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Canceling a Reserved Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Canceling from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Canceling with (Stop). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Canceling from the System Monitor Screen . . . . . . . . . . . . . . . . . . . . .2-10

Priority Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Handling Print Jobs Sent from a Computer . . . . . . . . . . . . . . . . . . . . . .2-13

Printing Secured Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Chapter 3 Selecting and Storing Settings to Suit your Needs

Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Setting Speciﬁcations That Are Common to Each Function

(Common Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Selecting the Initial Function at Power ON. . . . . . . . . . . . . . . . . . . . . . . .3-8

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Table of Contents

viii

Selecting the Default Display After Auto Clear . . . . . . . . . . . . . . . . . . .3-10

Setting Entry Tone, Error Tone, and Job Done Tone . . . . . . . . . . . . . . .3-11

Setting Inch Input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Setting a Paper Drawer for Auto Paper Selection/Auto Drawer

Switching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13

Identifying the Type of Paper in a Paper Drawer . . . . . . . . . . . . . . . . . .3-15

Setting the Functions Keys as Keys to Reactivate the Machine . . . . . .3-17

Setting the Energy Consumption in the Sleep Mode. . . . . . . . . . . . . . .3-18

Distinguishing LTRR-size and STMT-size Originals. . . . . . . . . . . . . . . .3-19

Setting a Dedicated Tray for Each Function. . . . . . . . . . . . . . . . . . . . . .3-20

Setting the Printing Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22

Registering the Envelope Feeder Attachment. . . . . . . . . . . . . . . . . . . .3-23

Setting the Standard Paper for the Stack Bypass . . . . . . . . . . . . . . . . .3-24

Setting a Standard Mode for Local Printing. . . . . . . . . . . . . . . . . . . . . .3-26

Changing the Language Displayed on the Touch Panel Display . . . . . .3-28

Returning the Common Settings to Their Defaults . . . . . . . . . . . . . . . .3-29

Setting the Timer (Timer Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Setting the Time Taken to Initiate Auto Sleep After Finishing

Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Setting the Time Taken for the Display to Return to the Basic

Features Screen After Finishing Operations . . . . . . . . . . . . . . . . . . . . .3-34

Setting the Time Taken for the Unit to Quiet Down After the

Last Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Setting the Time that the Unit’s Power Turns Off on Different

Days of the Week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Adjusting the Machine (Adjustment/Cleaning). . . . . . . . . . . . . . . . . . . . 3-38

Fine-adjusting the Zoom When Differences in Original Image

and Print Image Occur. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Changing the Saddle Stitch Position . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Adjusting the Standard Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Setting Staple/Offset to ON/OFF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41

Printing Reports (Report Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Printing the Contents of the Fax Settings . . . . . . . . . . . . . . . . . . . . . . .3-43

Printing the User’s Data List in the Network Settings . . . . . . . . . . . . . . 3-45

Printing the Contents of the Printer Settings . . . . . . . . . . . . . . . . . . . . .3-47

Chapter 4 System Manager Settings

Setting Speciﬁcations of System Manager Settings

(System Manager Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Setting the Department ID Management. . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Storing the Department ID and Password, and Impression Limit . . . . . .4-6

Changing the Password and Impression Limit. . . . . . . . . . . . . . . . . . . .4-10

Erasing the Department ID and Password . . . . . . . . . . . . . . . . . . . . . .4-13

E1L_US_U_.book-INDEX Page viii Wednesday, May 23, 2001 11:40 PM

Table of Contents

Checking and Printing Counter Information. . . . . . . . . . . . . . . . . . . . . .4-15

Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19

Specifying Whether or Not to Accept Print Jobs of Unknown ID . . . . . .4-21

Setting Device Information (Device Information Settings) . . . . . . . . . .4-24

Erasing the Message Board (Clear Message Board) . . . . . . . . . . . . . . .4-25

Setting the Auto Ofﬂine On/Off (Auto Ofﬂine). . . . . . . . . . . . . . . . . . . . .4-26

Chapter 5 Routine Maintenance

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Loading Paper in the Paper Drawers. . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Adjusting a Paper Drawer to Hold a Different Paper Size . . . . . . . . . . . .5-6

Adding Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Routine Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15

Cleaning the Platen Glass/Rear Side of Platen Glass Cover. . . . . . . . .5-16

Cleaning the Feeder

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-17

Cleaning the Feeder

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20

Roller Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21

Consumables and Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-25

Chapter 6 Troubleshooting

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Screen Shown When There Is a Paper Jam . . . . . . . . . . . . . . . . . . . . . .6-2

Clearing Paper Jams in the Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6

Clearing Paper Jams in the Duplexing Unit . . . . . . . . . . . . . . . . . . . . . . .6-9

Clearing Paper Jams in the Exit Slot . . . . . . . . . . . . . . . . . . . . . . . . . . .6-11

Clearing Paper Jams in the Upper Right Cover. . . . . . . . . . . . . . . . . . .6-14

Clearing Paper Jams in the Stack Bypass. . . . . . . . . . . . . . . . . . . . . . .6-16

Clearing Paper Jams in a Paper Drawer . . . . . . . . . . . . . . . . . . . . . . . .6-19

Frequently Occurring Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23

List of Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-26

Self-diagnostic Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-26

List of Error Codes Without Messages. . . . . . . . . . . . . . . . . . . . . . . . . .6-28

If Memory Becomes Full During Scanning . . . . . . . . . . . . . . . . . . . . . . .6-30

Service Call Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-31

To Contact Your Service Representative . . . . . . . . . . . . . . . . . . . . . . . .6-31

When the Power Does Not Turn On (Checking the Breaker) . . . . . . . . .6-34

E1L_US_U_.book-INDEX Page ix Wednesday, May 23, 2001 11:40 PM

Table of Contents

Chapter 7 Handling Options

System Conﬁguration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Cassette Feeding Unit-W1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

Clearing Paper Jams in the Cassette Feeding Unit-W1 . . . . . . . . . . . . .7-5

Paper Deck-L1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Clearing Paper Jams in the Paper Deck-L1. . . . . . . . . . . . . . . . . . . . . .7-10

Loading Paper in the Paper Deck . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

Envelope Feeder Attachment-B1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

How to Use the Envelope Feeder Attachment. . . . . . . . . . . . . . . . . . . .7-16

Before Loading the Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17

Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Adjusting the Envelope Feeder Attachment to Hold a Different

Type of Envelope. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23

Feeder (DADF-H1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Clearing Paper Jams in the Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . .7-28

Replacing the Stamp Cartridge (When the Fax Function Is Installed). .7-32

Finisher-J1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-34

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-34

Finishing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-35

Clearing Paper Jams in the Finisher-J1. . . . . . . . . . . . . . . . . . . . . . . . .7-37

Replacing the Staple Case in the Stapler Unit . . . . . . . . . . . . . . . . . . .7-40

Removing Jammed Staples from the Stapler Unit. . . . . . . . . . . . . . . . .7-43

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-46

Saddle Finisher-G1/Puncher Unit-K1 . . . . . . . . . . . . . . . . . . . . . . . . . . .7-47

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-47

Finishing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-48

Clearing Paper Jams in the Saddle Finisher-G1 . . . . . . . . . . . . . . . . . .7-52

Clearing Paper Jams in the Saddle Stitcher Unit. . . . . . . . . . . . . . . . . .7-54

Removing Jammed Staples from the Stapler Unit. . . . . . . . . . . . . . . . .7-58

Replacing the Staple Case in the Stapler Unit . . . . . . . . . . . . . . . . . . .7-63

Clearing Paper Jams in the Puncher Unit . . . . . . . . . . . . . . . . . . . . . . .7-67

Removing Punch Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-70

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-72

Inner 2way Tray-A1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-73

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-73

Tray Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-74

Clearing Paper Jams in the Inner 2way Tray-A1 . . . . . . . . . . . . . . . . . .7-74

Copy Tray-F1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-78

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-78

E1L_US_U_.book-INDEX Page x Wednesday, May 23, 2001 11:40 PM

Table of Contents

Card Reader-C1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-80

Operations Before Using Copy, Fax, or Mail Box Functions. . . . . . . . . .7-81

Operations After Using Copy, Fax, or Mail Box Functions . . . . . . . . . . .7-82

Department ID Management When Using the Control Card . . . . . . . . .7-83

Chapter 8 Appendix

Speciﬁcations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Main Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Feeder (DADF-H1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4

Cassette Feeding Unit-W1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4

Envelope Feeder Attachment-B1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4

Paper Deck-L1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5

Finisher-J1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5

Saddle Finisher-G1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Puncher Unit-K1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Inner 2way Tray-A1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Copy Tray-F1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Card Reader-C1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8

Relation of Original Orientation and Paper Orientation. . . . . . . . . . . . . .8-9

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11

E1L_US_U_.book-INDEX Page xi Wednesday, May 23, 2001 11:40 PM

How to Use This Manual

xii

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual, for explanations of procedures and

restrictions, handling cautions, and instructions that should be observed for safety.

Keys Used in This Manual

The following symbols and key names are used in this manual.

• Control panel keys……………… (Start)

•Touch panel display keys………“OK”

WARNING

Indicates a warning concerning operations that may lead to death or injury

to persons if not performed correctly. In order to use the machine safely,

always pay attention to these warnings.

CAUTION Indicates a caution concerning operations that may lead to injury to

persons or damage to property if not performed correctly. In order to use

the machine safely, always pay attention to these cautions.

IMPORTANT Indicates operational warnings and restrictions. Be certain to read these

items to operate the machine correctly, and to avoid damage to the

machine.

NOTE Indicates notes for operation or additional explanations. Reading these is

highly recommended.

E1L_US_U_.book-INDEX Page xii Wednesday, May 23, 2001 11:40 PM

How to Use This Manual

xiii

Displays Used in This Manual

Screenshots of the touch panel display used in this manual are those taken when the

Finisher-J1, Cassette Feeding Unit-W1, Feeder (DADF-H1), Printer Kit, and FAX Board are

attached to the imageRUNNER 3300. Note that functions that cannot be used depending on

the model or options, are not displayed on the touch panel display.

The keys which you should press are marked with , as shown below.

When multiple keys can be pressed on the touch panel display, all keys are marked. Select

the keys which suit your needs.

Illustrations Used in This Manual

Unless otherwise noted, illustrations used in this manual are those taken when the Finisher-

J1 and Cassette Feeding Unit-W1 are attached to the imageRUNNER 3300.

Place the original, and press “Special Features.”

Press this key for operation

E1L_US_U_.book-INDEX Page xiii Wednesday, May 23, 2001 11:40 PM

Safety Considerations xiv

Safety Considerations

Installation

WARNING

•Do not install the machine near alcohol, paint thinner, or other ﬂammable substances. If

ﬂammable substances come into contact with electrical parts inside the machine, a ﬁre or

electrical shock may result.

•Do not place the following items on the machine. If these items come into contact with a high-

voltage area inside the machine, a ﬁre or electrical shock may result.

- Necklaces and other metal objects

- Cups, vases, ﬂowerpots, and other containers ﬁlled with water or liquids

- If these items are dropped or spilled inside the machine, immediately turn off the main power

switch and unplug the power plug from the outlet. Then, contact your service representative.

CAUTION

•Do not install the machine in unstable locations, such as on unsteady platforms or on inclined

ﬂoors, or in locations which are subject to excessive vibrations, as this may cause the machine

to fall or tip over, resulting in personal injury.

E1L_US_U_.book-INDEX Page xiv Wednesday, May 23, 2001 11:40 PM

Safety Considerations

•Do not install the machine in such a way that the ventilation ports are blocked by objects. If the

ventilation ports are blocked, heat will build up inside the machine and may result in a ﬁre.

•Do not place heavy objects on the machine, as they may tip over or fall, resulting in personal

injury.

•Do not install the machine in the following locations:

-A damp or dusty location

-A location which is exposed to direct sunlight

-A location subject to high temperatures

-A location that is subject to open ﬂames

•Do not remove the machine’s ﬁxing stoppers after the machine has been installed, as this may

cause the machine to fall or tip over, resulting in personal injury.

E1L_US_U_.book-INDEX Page xv Wednesday, May 23, 2001 11:40 PM

Safety Considerations xvi

Power Supply

WARNING

•Do not damage or modify the power cord. Also, do not place heavy objects on the power cord,

or pull on or excessively bend it, as this could cause electrical damage and result in a ﬁre or

electrical shock.

•Do not insert or unplug the power plug with wet hands, as this may result in electrical shock.

•Do not plug the machine into a multi-plug power strip, as this may cause a ﬁre or electrical

shock.

E1L_US_U_.book-INDEX Page xvi Wednesday, May 23, 2001 11:40 PM

Safety Considerations

xvii

•Do not bundle up or tie the power cord in a knot, as this may result in a ﬁre or electrical shock.

•Insert the power cord completely into the outlet, as failure to do so may result in a ﬁre or

electrical shock.

•Do not use power cords other than the provided power cord, as this may result in a ﬁre or

electrical shock.

•As a general rule, do not use an extension cord. Using an extension cord may result in a ﬁre or

electrical shock. If an extension cord must be used, however, untie the cord binding and insert

the power plug completely into the extension cord outlet to ensure a ﬁrm connection between

the power and the extension cord.

E1L_US_U_.book-INDEX Page xvii Wednesday, May 23, 2001 11:40 PM

Safety Considerations xviii

•If the breaker drops to the OFF position when you turn on the power switch or when the copier

is already ON, do not push the breaker back to the ON position. Doing so may lead to a ﬁre,

electrical shock, smoke, or the tripping of other breakers in the facility. When this happens,

unplug the power plug immediately and contact your service representative.

CAUTION

•Do not use power supplies with voltages other than 120 V AC, as this may result in a ﬁre or

electrical shock.

•Always grasp the plug portion when unplugging the power plug. Pulling on the power cord may

expose or snap the core wire, or otherwise damage the power cord. If the cord is damaged, this

could cause an electrical leak and result in a ﬁre or electrical shock.

•Leave sufﬁcient space around the power plug so that it can be unplugged easily. If objects are

placed around the power plug, you will be unable to unplug it in an emergency.

•Unplug the power plug for safety when the machine will not be used for a prolonged period of

time, for example, during consecutive holidays.

E1L_US_U_.book-INDEX Page xviii Wednesday, May 23, 2001 11:40 PM

Safety Considerations

xix

Handling

WARNING

•Do not attempt to disassemble or modify the machine. There are high-temperature and high-

voltage components inside the machine which may result in a ﬁre or electrical shock.

•If the machine makes strange noises, or emits smoke, heat or unusual smells, immediately turn

off the main power switch and unplug the power plug from the outlet. Then, contact your

service representative. Continued use of the machine in this condition may result in a ﬁre or

electrical shock.

•Do not use highly ﬂammable sprays near the machine. If gas from these sprays comes into

contact with the electrical components inside the machine, this may result in a ﬁre or electrical

shock.

E1L_US_U_.book-INDEX Page xix Wednesday, May 23, 2001 11:40 PM

Safety Considerations xx

•When moving the machine, ﬁrst turn off the power switch, and then unplug the power plug.

Failure to do so will damage the power cord which may cause a ﬁre or electrical shock.

•Do not drop paper clips, staples, or other metal objects inside the machine. Also, do not spill

water, liquids, or ﬂammable substances (alcohol, benzene, paint thinner, etc.) inside the

machine. If these items come into contact with a high-voltage area inside the machine, this may

result in a ﬁre or electrical shock. If these items are dropped or spilled inside the machine,

immediately turn off the main power switch and unplug the power plug from the socket. Then,

contact your service representative.

CAUTION

•Close the Feeder gently to avoid catching your hand, as this may result in personal injury.

E1L_US_U_.book-INDEX Page xx Wednesday, May 23, 2001 11:40 PM

Safety Considerations

xxi

•Do not touch the ﬁnisher while the machine is printing, as this may result in personal injury.

•Do not place your hand in the part of the tray where stapling is performed while a ﬁnisher is

attached, as this may result in personal injury.

Saddle Finisher-G1 Finisher-J1

E1L_US_U_.book-INDEX Page xxi Wednesday, May 23, 2001 11:40 PM

Safety Considerations xxii

Maintenance and Inspections

WARNING

•When cleaning the machine, ﬁrst turn off the main power switch and unplug the power plug.

Failure to observe these steps may result in a ﬁre or electrical shock.

•Clean the machine using a ﬁrmly wrung-out cloth dampened with a mild cleansing detergent. Do

not use alcohol, benzene, paint thinner, or other ﬂammable substances. If ﬂammable

substances come into contact with a high-voltage area inside the machine, this may result in a

ﬁre or electrical shock.

•Do not throw used toner cartridges into open ﬂames, as this may ignite the toner remaining

inside the cartridges and result in burns or a ﬁre.

E1L_US_U_.book-INDEX Page xxii Wednesday, May 23, 2001 11:40 PM

Safety Considerations

xxiii

CAUTION

•Unplug the power plug from the outlet at least once a year, and clean the area around the base

of the plug’s metal pins to ensure all dust is removed. If dust accumulates in this area, it may

result in a ﬁre.

•There are some areas inside the machine which are subject to high voltages and high

temperatures. Take adequate precautions when performing internal inspections to avoid burns

or electrical shock.

•The symbol inside the machine indicates that the area is subject to high temperature, and

should not be touched without care.

•When removing jammed paper, or when inspecting the inside of the machine, do not allow

necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may

result in burns or electrical shock.

•When removing paper which has become jammed inside the machine, take care not to allow the

toner on the jammed paper to come into contact with your hands or clothing, as this will dirty

your hands or clothing. If they become dirty, wash them immediately with cold water. Washing

with warm water will set the toner and make it impossible to remove the toner stains.

•When removing paper which has become jammed inside the machine, remove the jammed

paper gently to prevent the toner on the paper from scattering and entering your eyes or mouth.

If toner enters your eyes or mouth, wash immediately with cold water and consult a physician.

•When loading paper or removing jammed originals or paper, take care not to cut your hands on

the edges of the original or paper.

•When removing a used toner cartridge from the toner supply port, remove the cartridge

carefully to prevent toner from scattering and entering your eyes or mouth. If toner enters your

eyes or mouth, wash immediately with cold water and consult a physician.

E1L_US_U_.book-INDEX Page xxiii Wednesday, May 23, 2001 11:40 PM

Safety Considerations xxiv

Consumables

WARNING

•Do not throw toner cartridges into open ﬂames, as this may cause the toner to ignite and result

in burns or a ﬁre.

•Do not store toner cartridges or paper in places exposed to open ﬂames, as this may cause the

toner or paper to ignite and result in burns or a ﬁre.

•When discarding the toner cartridges, put the cartridges in a bag to prevent the toner from

scattering, and dispose of it in a non-ﬂammable way.

CAUTION

•Keep toner and other consumables out of the reach of small children. If these items are

ingested, consult a physician immediately.

E1L_US_U_.book-INDEX Page xxiv Wednesday, May 23, 2001 11:40 PM

Safety Considerations

xxv

Warning Indications

WARNING

•The laser unit inside the machine emits laser light. Under no circumstances open the cover of

the laser unit or remove the label attached to the cover. If the laser light escapes from the

machine, exposure may cause serious damage to your eyes.

DANGER- Invisible laser radiation when opening the cover,

removing developing assembly, or cartridges.

AVOID DIRECT EXPOSURE TO BEAM.

CAUTION-INVISIBLE LASER RADIATION WHEN OPENING

THE COVER, REMOVING DEVELOPING ASSEMBLY.

AVOID EXPOSURE TO BEAM.

ATTENTION

RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE DU COUVERCLE.

DU D MONTAGE DE L ENSEMBLE DE D VELOPPEMENT.

EVITER TOUTE EXPOSITION DIRECTE AVEC LE FAISCEAU.

VORSICHT -

UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GE FFNET.

NICHT DEM STRAHL AUSSETZEN.

ATTENZIONE

EMISSIONE DI UN RAGGIO LASER INVISIBILE A SEGUITO DELL APERTURA

DELLA COPERTURA O DELLA RIMOZIONE DEL GRUPPO DI SVILUPPO.

EVITARE L ESPOSIZIONE DIRETTA AL RAGGIO LASER.

PRECAUCI N

RADIACI N L SER INVISIBLE EN CASO DE ABRIR LA CUBIERTA Y RETIRAR

LA UNIDAD REVELADORA. EVITE LA EXPOSICI N AL HAZ L SER.

VARO! -

AVATTAESSA KEHITYSYKSIK N POISSAOLLESSA OLET ALTTINA

NKYM TT M LLE LASERS TEILYLLE. L KATSO S TEESEEN.

VARNING! -

OSYNLIG LASERSTR LNING N R DENNA DEL R PPNAD OCH.

FRAMKALLAREN RURTAGEN. BETRAKTA EJ STR LEN.

ADVARSEL! -

USYNLIG LASER STR LING, N R DﬁKSLET BNES FOR AT FJERNE

FRAMKALLALDEREN. UNDG AT BLIVE RAMT AFSTR LEN.

ADVARSEL -

USYNLIG LASERSTR LING N R DEKSELEŒ PNES OG.

LASERENHETEN TASUT. IKKE SE DIREKTE P STR LEN.

DANGER- Invisible laser radiation when open.

AVOID DIRECT EXPOSURE TO BEAM.

CAUTION-INVISIBLE LASER RADIATION WHEN OPEN.

AVOID EXPOSURE TO BEAM.

ATTENTION

RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE.

EXPOSITION DANGEREUSE AU FAISCEAU.

VORSICHT -

UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GE FFNET.

NICHT DEM STRAHL AUSSETZEN.

ATTENZIONE

RADIAZIONE LASER INVISIBLE IN CASO DI APERTURA.

EVITARE L ESPOSIZIONE AL FASCIO.

PRECAUCION

RADIACION LASER INVISIBLE CUANDO SE ABRE.

EVITAR EXPONERSE AL RAYO.

VARO! -

AVATTAESSA OLET ALTTIINA N KYM TT M LLE

LASERS TEILYLLE. L KATSO S TEESEEN.

VARNING! -

OSYNLIG LASERSTR LNING NAR DENNA DEL R PPNAD.

BETRAKTA EJ STR LEN.

ADVARSEL! -

USYNLIG LASER STR LING, N R DENNE ER BEN.

UNDG BESTR LING.

ADVARSEL -

USYNLIG LASERSTR LING N R DEKSEL PNES.

UNNG EKSPONERING FOR STR LEN.

E1L_US_U_.book-INDEX Page xxv Wednesday, May 23, 2001 11:40 PM

Periodic Inspection of the Breaker xxvi

Periodic Inspection of the Breaker

This machine has a breaker that detects excess current or leakage current. Be sure to test

the breaker once or twice a month using the following procedure.

IMPORTANT

•

Make sure that the main power is turned on, and the machine is neither printing nor scanning before

starting a periodic inspection of the breaker.

•

If a malfunction occurs after a periodic inspection, contact your service representative.

Push the test button with the tip of a ball-point pen, or similar object.

NOTE

•

The breaker is located near the power cord.

The breaker lever automatically goes to OFF (“ ” side). Conﬁrm

that the power is cut OFF.

I side)(

OFF

side)(

E1L_US_U_.book-INDEX Page xxvi Wednesday, May 23, 2001 11:40 PM

Periodic Inspection of the Breaker

xxvii

IMPORTANT

•

Do not use the test button to turn the power ON and OFF.

•

If the breaker lever does not go to OFF (“ ” side), repeat step 1.

•

If the breaker lever does not go to OFF (“ ” side), despite carrying out the above procedure

two or three times, contact your service representative.

Once you have conﬁrmed that the above operation takes place,

press the main power switch to OFF ( side).

Move the breaker lever to ON (“I” side).

Press the main power switch to ON (“I” side).

I side)(

OFF

side)(

I side)(

OFF

side)(

E1L_US_U_.book-INDEX Page xxvii Wednesday, May 23, 2001 11:40 PM

Periodic Inspection of the Breaker xxviii

Fill in the check sheet for the periodic inspection of the breaker,

located at the end of this manual.

OFF

side)(

I side)(

E1L_US_U_.book-INDEX Page xxviii Wednesday, May 23, 2001 11:40 PM

Legal Limitations on Scanner Usage and the Use and Printing of Scanned Images

xxix

Legal Limitations on Scanner Usage and the Use

and Printing of Scanned Images

Using your scanner to reproduce certain documents, and the printing and use of such

reproductions, may be prohibited by law and may result in criminal and/or civil liability. A non-

exhaustive list of these document is set forth below. This list is intended to be a guide only. If

you are uncertain of the legality of using your scanner to reproduce any particular document,

and/or the printing and use of such reproductions, you should consult in advance with your

legal advisor for guidance.

•Paper money

•Travelers Cheques

• Money Orders

•Food Stamps

• Certiﬁcates of Deposit

•Passports

•Postage Stamps (canceled or uncanceled)

• Immigration Papers

• Identifying badges or insignias

• Internal Revenue Stamps (canceled or uncanceled)

• Selective Service or draft papers

• Bonds or other certiﬁcates of indebtedness

• Checks or drafts drawn by Governmental agencies

• Stock Certiﬁcates

• Motor Vehicle Licenses and Certiﬁcates of Title

• Copyrighted Works/Works of Art without Permission of Copyright Owner

E1L_US_U_.book-INDEX Page xxix Wednesday, May 23, 2001 11:40 PM

Operation of the Machine and Terms Used in This Manual xxx

Operation of the Machine and Terms Used in This

Manual

This machine makes effective use of memory in order to perform print operations efﬁciently.

For example, as soon as the machine has scanned the original that you want to copy, it can

immediately scan the next person’s original. You can also print from this machine, using a

function other than the Copy function. In this machine, these operations take place in a

complex way, so that not only copies, but also various kinds of prints may sometimes have to

wait their turn before they can be output.

To avoid confusion when reading this manual, the terms “scanning,” “printing,” and “copying”

used throughout this manual are deﬁned as set out below. There are some cases in which

the scanning of an original when making a copy, and the process of making a print, are

described separately.

Scanning

Scanning an original to be copied,

or scanning an original to be stored

as data in a box.

Printing

Copying

Prnting data scanned from an original, followed by finishing (stapling, etc.).

Outputting a copy, outputting data stored in a mail

box, or outputting data sent from a personal

computer to the machine.

E1L_US_U_.book-INDEX Page xxx Wednesday, May 23, 2001 11:40 PM

Operation of the Machine and Terms Used in This Manual

xxxi

E1L_US_U_.book-INDEX Page xxxi Wednesday, May 23, 2001 11:40 PM

CHAPTER

1-1

Before You Start Using

This Machine

This chapter describes what you should know before using this machine, such as main

features, parts and their functions, how to turn on the main power, and so on.

About the Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

What the imageRUNNER 3300/2800/2200 Series Can Do . . . . . . . . . . . . . . . . . . . . . . .1-9

Switching the Functions Indicated on the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Setting Speciﬁcations to Suit Your Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Functions That Conserve Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Checking, Changing, and Canceling Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Displaying a Guide Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Reading the Messages from the System Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Using Other Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Parts and Their Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

External View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20

Checking the Counter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22

Main Power and Control Panel Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23

How to Turn On the Main Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23

Control Panel Power Switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-26

The System Settings of This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-27

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-28

Frequently-used Keys on the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-28

Touch Panel Key Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-29

Adjusting the Brightness of the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30

Entering Characters from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Entering Alphabet Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Entering Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-33

Entering in Inches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

Entering the Department ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

Operations After Turning the Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

Operations After Using Copy Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38

Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39

E1L_US_U_.book-INDEX Page 1 Wednesday, May 23, 2001 11:40 PM

1. Before You Start Using This Machine

1-2

Before You Start Using This Machine

Orientation of Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-40

Placing an Original on the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

Placing Originals in the Feeder (DADF-H1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

Making Prints Using the Stack Bypass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-46

Using the Stack Bypass While Reserving Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-54

Multi-function Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-57

Available Paper Stock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-59

E1L_US_U_.book-INDEX Page 2 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling 1-3

Before You Start Using This Machine

About the Installation Location and Handling

Installation Precautions

Avoid Installing the Machine in the Following Locations

■Avoid locations which are subject to extremes of temperature and humidity: either

low or high.

For example, avoid installing the machine near water faucets, hot water heaters,

humidiﬁers, air conditioners, heaters or stoves.

■Avoid installing the machine in direct sunlight.

If this is unavoidable, shade the machine, using curtains.

E1L_US_U_.book-INDEX Page 3 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling

1-4

Before You Start Using This Machine

■Avoid poorly ventilated locations.

During use, the machine generates ozone. However, the amount of ozone generated is

not enough to affect the human body. Nevertheless, if the machine is used for a prolonged

period of time in a poorly ventilated room, or when making a large quantity of prints, be

sure to ventilate the room to make the working environment as comfortable as possible.

■Avoid locations where a considerable amount of dust accumulates.

■Avoid locations where ammonia gas is emitted.

■Avoid locations near volatile, ﬂammable materials, such as alcohol or paint thinner.

■Avoid locations which are subject to vibration.

For example, avoid installing the machine on unstable ﬂoors or stands.

E1L_US_U_.book-INDEX Page 4 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling 1-5

Before You Start Using This Machine

■Avoid exposing the machine to rapid changes in temperature.

If the room in which the machine is installed is rapidly heated from a low temperature,

condensation may form inside the machine. This can adversely affect print quality or result

in an inability to obtain print images.

■Avoid installing the machine near computers or other precision electronic

equipment.

Electrical interference and vibrations generated by the machine during printing can

adversely affect the operation of such equipment.

■Avoid installing the machine near televisions, radios, or similar electronic

equipment.

The machine might interfere with sound and picture signal reception, etc. Plug the

machine into a dedicated power outlet and maintain as much space as possible between

the machine and other electronic equipment.

■About the machine’s ﬁxing stoppers.

Do not remove the machine’s ﬁxing stoppers after the machine has been installed.

If you put weight on the front of the machine while the paper drawers or units within the

machine are pulled out all the way, the machine might fall forward. To prevent this from

happening, make sure that the machine's ﬁxing stoppers are set in place.

E1L_US_U_.book-INDEX Page 5 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling

1-6

Before You Start Using This Machine

Select a Safe Power Supply

■Plug the machine into a 120V AC outlet.

■Do not plug other electrical equipment into the outlet in which the machine is

connected.

■Do not plug the machine into a multi-plug power strip. Doing so might cause a ﬁre.

■The power cable may become damaged if it is often stepped on or if heavy objects

are placed on it. Continued use of a damaged power cable can lead to an accident.

Provide Adequate Installation Space

■Provide enough space on each side of the machine for unrestricted operation.

26-3/4"

(

678mm

)

57-7/8"

(1469mm)

4" or more (100 mm)

32-3/4"

(830 mm)

4" or more (100 mm)

26-3/4"

(678 mm)

■

When Finisher-J1 is

attached

■

When Saddle Finisher-G1 is

attached

E1L_US_U_.book-INDEX Page 6 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling 1-7

Before You Start Using This Machine

Moving the Machine

■If you intend to move the machine, contact your service representative beforehand.

Handling Precautions

■Do not attempt to disassemble or modify the machine.

■Some parts inside the machine are subject to high voltages and temperatures. Take

adequate precaution when inspecting the inside of the machine. Do not carry out

any inspections not described in this manual.

■Be careful not to drop any foreign objects, such as paper clips or staples, inside the

machine. If a foreign object comes into contact with electrical parts inside the

machine, it might cause a short circuit and result in a ﬁre or an electrical shock.

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

About the Installation Location and Handling

1-8

Before You Start Using This Machine

■If there is unusual noise or smoke, immediately turn the main power switch off,

then call your service representative. Using the machine in this state might cause a

ﬁre or an electric shock. Also, avoid placing objects around the plug so that the

machine can be unplugged whenever necessary.

■Do not turn the main power switch off or open the front door during operation of

the machine. This might result in paper jams.

■If the machine will not be used for a prolonged period of time, for example, during

the night, turn the control panel power switch off.

■There may be an accident or a defect with the hard disk in the machine, causing

loss, destruction, or alternation of data received or stored on the hard disk. You are

recommended not to store data on the hard disk without having copies or print-

outs of such data outside the machine.

CAUTION

•CANON RECOMMENDS THAT DATA STORED ON THE PRODUCT’S HARD DISK DRIVE BE

DUPLICATED OR BACKED UP TO PREVENT ITS LOSS IN THE EVENT OF FAILURE OR

OTHER MALFUNCTION OF THE HARD DISK DRIVE. NEITHER CANON NOR ANY SERVICE

PROVIDER WILL BE LIABLE FOR DAMAGES FROM LOSS OF DATA STORED ON THE

PRODUCT’S HARD DISK DRIVE (SEE THE TERMS OF THE PRODUCT’S LIMITED

WARRANTY FOR MORE DETAILS).

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do 1-9

Before You Start Using This Machine

What the imageRUNNER 3300/2800/2200 Series

Can Do

Most operations of this machine are done from the touch panel display. By pressing the keys

following the messages in the touch panel display, you can utilize almost all of the functions

of this machine.

Switching the Functions Indicated on the Touch Panel

Display

After the power is turned on, the following screen appears on the touch panel display. You

can use (Copy), (Fax), (Mail Box), or (Scan) to change functions.

NOTE

•

You can set the initial screen (the ﬁrst screen shown when the machine is turned on) from the

Additional Functions screen. The initial screen can be the Copy, Fax, Mail Box, or System Monitor

screen.

Setting Speciﬁcations to Suit Your Needs

The Additional Functions screen appears when you press (Additional Functions). The

Additional Functions screen enables you to make common settings related to many functions

of the machine, as well as setting speciﬁc functions to suit your needs. For details of settings

not explained in this manual, see the following manuals:

Copy Settings ........................................The Copying Guide

Custom Fax Settings...............................The Facsimile Guide

Mail Box Settings....................................The Mail Box Function Guide

Printer Settings.......................................The PS/PCL Printer Guide

COPY FAX

MAIL BOX

SCAN

The Basic Features screen

E1L_US_U_.book-INDEX Page 9 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do

1-10

Before You Start Using This Machine

NOTE

•

Settings made in the Additional Functions screen are not changed even when you press

(Reset).

•

For details of how to make custom settings, see ’Selecting and Storing Settings to Suit Your Needs,’

in Chapter 3.

•

For details of the System Settings, see ‘System Manager Settings,’ in Chapter 4.

•

When the FAX Board is not attached, “Report Settings,” “Custom Fax Settings,” and

“Communications Settings” are not displayed.

•

When the Printer Kit is not attached, “Report Settings,” “Printer Settings,” “Network Settings,”

“Remote UI On/Off,” and “Clear Message Board” are not displayed.

•

When the Network Interface Adapter is not attached, “Report Settings,” “Network Settings,” “Remote

UI On/Off,” and “Clear Message Board” are not displayed.

•

For details of the Custom Fax Settings, Printer Settings, Report Settings, Communications Setting,

Network Settings and Remote UI On/Off functions, refer to the instruction manual attached to FAX

Board, Printer Kit, or Network Interface Adapter.

•

”Auto Ofﬂine” is displayed only when the network scan Kit is attached.

Functions That Conserve Power Consumption

You can conserve power consumption efﬁciently using the following functions when the

machine is not operated.

NOTE

•

The touch panel display turns off when the machine enters one of these functions.

•

You can print data sent from a computer even when the machine enters one of these functions.

■Sleep Mode

You can set the machine to enter the Sleep mode whenever you desire, by pressing the

control panel power switch. To reactivate the machine, press the control panel power

switch again.

The Additional Functions screen The System Settings screen

E1L_US_U_.book-INDEX Page 10 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do 1-11

Before You Start Using This Machine

NOTE

•

Turn the control panel power switch off when not using your machine for a prolonged period of time,

for example, at night.

•

The Auto Sleep Time can be set from 10 seconds to 4 hours. The default setting is “2 minutes.” (See

‘Setting the Time Taken to Initiate Auto Sleep After Finishing Operations,’ on p. 3-33.)

■Daily Timer

At the time and day of the week set with the daily timer, the control panel power switch

automatically turns off. To reactivate the machine, press the control panel power switch.

NOTE

•

The Daily Timer settings are in the range from Sunday to Saturday and from 00:00 to 23:59. (See

‘Setting the Time that the Unit’s Power Turns Off on Different Days of the Week,’ on p. 3-36.)

Checking, Changing, and Canceling Print Jobs

Using the System Monitor screen, you can check the status of a printing document, cancel

printing, or specify the printing priority.

The System Monitor screen

E1L_US_U_.book-INDEX Page 11 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do

1-12

Before You Start Using This Machine

NOTE

•

For a description of functions, see ‘Checking Job and Device Status,’ in Chapter 2.

•

The status of each icon displayed in the screen is as follows:

-: Copy job

-: Printer job

-: Fax job

-: Box job

-: Error

-: Paper jam

-: Add toner

Displaying a Guide Screen

Pressing (Guide) brings up a guide screen with information about the various features

that are available with your machine.

■Usage Guide

Pressing (Guide) after selecting a function brings up a guide screen with an

explanation for that function. Use this guide function if you do not understand how to use

the mode you are setting.

(In this example, the Margin mode has been selected.)

If you press (Guide) while setting “Margin,” the touch panel display changes to the

Guide Function screen shown below. To return to the display for “Margin,” press “Done.”

The Guide Function screen

E1L_US_U_.book-INDEX Page 12 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do 1-13

Before You Start Using This Machine

■Guide Menu

This machine supports many functions.

To ﬁnd the right function for your particular needs or to ﬁnd a simple description of a

function, press (Guide) while the Basic Features screen or Special Features screen is

displayed.

The Guide Menu screen appears in the touch panel display as shown below.

Example: When copying photo originals:

Press “Various originals.”

You can display simple explanations of the various types of originals using “▼” or “▲.”

Press “Done” to return to the Various Originals Menu screen. To return the display to the

Guide Menu, press “Guide Menu.”

Reading the Messages from the System Manager

A message board is used to indicate messages on the touch panel display from the system

manager to users of this machine, through the Remote UI feature.

NOTE

•

The message board can be used when the network is connected.

Types of message board

The following three types of message board are available:

•A message board without “Done.”

The Guide Menu screen

Message Board

E1L_US_U_.book-INDEX Page 13 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do

1-14

Before You Start Using This Machine

•A message board with “Done.”

- If you press “Done” and close the message board, you can perform a normal operation.

The message appears again when the main power is turned back on, or after Auto Clear

has taken place. You can set the Auto Clear Time from 1 to 9 minutes, in one-minute

increments. You can also cancel this function. (See ‘Setting the Time Taken for the Display

to Return to the Basic Features Screen After Finishing Operations,’ on p. 3-34.)

•A message board, in which the message appears in the Job/Print monitor area.

NOTE

•

For details of how to erase the message board, see ‘Erasing the Message Board (Clear Message

Board),’ on p. 4-25.

Using Other Useful Functions

Other useful functions are as follows:

■Auto Drawer Switching Function

If a paper drawer runs out of paper during printing, the machine automatically locates

another paper drawer loaded with the same size paper, and begins feeding paper from

that paper drawer.

NOTE

•

You can set whether or not a paper drawer is subject to Auto Drawer Switching for each function. The

default setting is “Off” for the stack bypass and “On” for the other paper drawers. (See ‘Setting a

Paper Drawer for Auto Paper Selection/Auto Drawer Switching,’ on p. 3-13.)

E1L_US_U_.book-INDEX Page 14 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do 1-15

Before You Start Using This Machine

■Auto Clear Function

If the machine is not operated for a period of about two minutes after prints have been

made or a key operation performed, it automatically returns the settings to the Standard

mode.

NOTE

•

You can set the Auto Clear Time from 0 to 9 minutes, in one-minute increments. The default setting is

“2 minutes.” (See ‘Setting the Time Taken for the Display to Return to the Basic Features Screen

After Finishing Operations,’ on p. 3-34.)

■Copy Waiting Time Display Function

When you turn on the Job Duration Display from the Additional Functions screen, the

display shows the copy waiting time depending on the selected copy mode.

NOTE

•

The job duration time is not displayed for the Transparency Interleaving, Cover/Sheet Insertion,

Different Size Originals, Rotate Collating, and Rotate Grouping modes, or when the copy waiting

time is less than one minute. (See the Copying Guide.)

■Paper Supply Indicator Function

This function shows the remaining amount of paper in each paper drawer when you select

the paper source (see the Copying Guide and the Mail Box Function Guide) or when

paper in one paper drawer has run out during printing.

There are four different indicators as shown below.

Display Remaining paper

Paper drawer is approximately 50% - 100% full.

Paper drawer is approximately 10% - 50% full.

Paper drawer is less than approximately 10% full.

Paper drawer is empty.

Display when selecting paper

Paper Supply indicator

Display when paper has run out

E1L_US_U_.book-INDEX Page 15 Wednesday, May 23, 2001 11:40 PM

What the imageRUNNER 3300/2800/2200 Series Can Do

1-16

Before You Start Using This Machine

■Auto Rotate Function

Using parameters such as original size and zoom ratio, this function automatically rotates

the image to the most suitable position for the set paper size.

If the image does not ﬁt on the paper even after rotation, the machine will not rotate the

image but will print it as is, with part of the image cut off.

Rotation is not performed when: the Different Size Originals, Cover/sheet Insertion,

Double Staple or Hole Punch is selected, while “Auto” paper selection is set, or when

Transparency Interleaving, XY Zoom, or Free-size paper setting is selected. (See the

Copying Guide, Mail Box Function Guide.)

■Quiet Mode

If this machine is not operated (no keys are pressed) for a certain period of time after

prints have been made or a key operation performed, the device sounds from this

machine are stopped, and the machine enters the Quiet mode.

NOTE

•

The Quiet Mode settings are in the range from 0 to 9 minutes in one-minute increments. The default

setting is “1 minute.” (See ‘Setting the Time Taken for the Unit to Quiet Down After the Last Task,’ on

p. 3-35.)

E1L_US_U_.book-INDEX Page 16 Wednesday, May 23, 2001 11:40 PM

Parts and Their Functions 1-17

Before You Start Using This Machine

Parts and Their Functions

External View

When Feeder (DADF-H1),

Finisher-J1, and Cassette

Feeding Unit-W1 are attached

When Feeder (DADF-H1), Saddle Finisher-

G1, Inner 2way Tray-A1, Cassette Feeding

Unit-W1, and Paper Deck-L1 are attached

E1L_US_U_.book-INDEX Page 17 Wednesday, May 23, 2001 11:40 PM

Parts and Their Functions

1-18

Before You Start Using This Machine

1 Control panel

(See ‘Control Panel Parts and Functions,’ on p. 1-

20.)

2 Feeder

3 Original supply tray

4 Original output area

5 Paper drawer 1

Holds up to 500 sheets of paper (20-lb bond (80

g/m2)). Also, the Envelope Feeder Attachment-

B1 (option) can be attached.

6 Paper drawer 2

Holds up to 500 sheets of paper (20-lb bond (80

g/m2)).

7, 8 Paper drawer 3, 4

Paper drawers of the Cassette Feeding Unit-W1.

Each paper drawer holds up to 500 sheets of

paper (20-lb bond (80g/m2)).

9 Platen glass cover

When Feeder (DADF-H1), Inner 2way

Tray-A1, and Copy Tray-F1 are attached When the platen glass cover is attached

E1L_US_U_.book-INDEX Page 18 Wednesday, May 23, 2001 11:40 PM

Parts and Their Functions 1-19

Before You Start Using This Machine

Internal View

1 Front cover

2 Duplexing unit

3 Toner box

4 Scanning area

5 Rear side of platen glass cover

6 Platen glass

7 Stack bypass

Feeds transparencies and non-standard size

paper stock. (See ‘Making Prints Using the Stack

Bypass,’ on p. 1-46.)

8 Main power switch

Press to the “I” side to turn the power on. (See

‘Main Power and Control Panel Power,’ on p. 1-

23.)

9 Breaker

Detects excess current or leakage current.

(See ‘Periodic Inspection of the Breaker,’ on p.

xxvi.)

0 Test button

A Upper right cover

Open this cover when clearing a paper jam.

(See ‘Clearing Paper Jams,’ on p. 6-2.)

E1L_US_U_.book-INDEX Page 19 Wednesday, May 23, 2001 11:40 PM

Parts and Their Functions

1-20

Before You Start Using This Machine

Control Panel Parts and Functions

1 COPY key

Press to use the Copy function. The Copy Basic

Features screen appears in the touch panel

display.

2 FAX key

Press to use the Fax function. The Fax Basic

Features screen appears in the touch panel

display.

3 MAIL BOX key

Press to use the Mail Box function. The Box

Selection screen appears in the touch panel

display.

4 SCAN key

Press when the network scan function is

enabled.

5 Display contrast dial

Use to adjust the brightness of the touch panel

display.

6 Counter Check key

The value of the counter is displayed in the touch

panel.

7 Control panel power switch (sub power

supply)

Press to turn the control panel ON or OFF. When

set to OFF, the machine is in the Sleep mode.

8 Clear key

Press to clear incorrectly entered values or

characters.

9 Stop key

Press to temporarily stop a scanning operation,

an output operation of the copy function, or a

sending a fax operation.

0 Start key

Press to start an operation.

A Main Power indicator

Lights when the main power is turned on.

B ID key

Press when setting the Department ID

Management function.

C Error indicator

Flashes or lights if there is trouble in the

machine. When the indicator ﬂashes, follow the

instructions appearing on the touch panel

display. When it lights, contact your service

representative.

D Processing/Data indicator

Flashes when this machine is performing

operations, and lights when there is fax data

received job in memory.

ON / OFF

COPY FAX

MAIL BOX

SCAN

Reset Clear

Display Contrast Counter Check

Guide GHI

PRS

JKL

ABC

TUV

MNO

DEF

WXY

OPER

Additional Functions

Interrupt

Start

Power

Error

Processing/Data

Stop

1234675

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Parts and Their Functions 1-21

Before You Start Using This Machine

E Numeric keys

Press to enter numerical values.

F Interrupt key

Press to interrupt a continuous copying job when

you need to make priority copies.

G Additional Functions key

Press to set additional functions.

H Guide key

Press to display explanations of modes or

functions in the touch panel display.

I Reset key

Press to return the settings to the Standard

mode.

E1L_US_U_.book-INDEX Page 21 Wednesday, May 23, 2001 11:40 PM

Checking the Counter

1-22

Before You Start Using This Machine

Checking the Counter

You can check counter totals of copy, and print jobs.

Press (Counter Check) on the control panel.

The counter totals are shown in the touch panel display.

Counter Check

E1L_US_U_.book-INDEX Page 22 Wednesday, May 23, 2001 11:40 PM

Main Power and Control Panel Power 1-23

Before You Start Using This Machine

Main Power and Control Panel Power

The machine is provided with two power switches, a main power switch and a control panel

power switch.

How to Turn On the Main Power

This section explains about how to turn on the main power.

Make sure that the power plug is ﬁrmly inserted into the power

outlet.

WARNING

•Never remove or insert the power plug with wet hands. This can cause an electrical

shock.

Press the power switch to ON (“ I ” side). The main power switch is

located on the right side of the machine.

When turning off the main power, press the main power switch to the “ ” side.

The main power indicator on the control panel lights.

IMPORTANT

•

If the main power indicator on the control panel does not light even though the main power

switch is ON, be sure to check the breaker to see if it is OFF.(See ‘When the Power Does Not

Turn On (Checking the Breaker),’ on p. 6-34.)

I side)(

OFF

side)(

E1L_US_U_.book-INDEX Page 23 Wednesday, May 23, 2001 11:40 PM

Main Power and Control Panel Power

1-24

Before You Start Using This Machine

The screen below is displayed until the machine is ready to scan.

The screen below is displayed when the machine is ready to scan.

The machine is ready to print after about 29 seconds (at a room temperature of 68°F).

IMPORTANT

•

If you turn off the main power, wait at least three seconds before turning the main power back

on.

•

Do not turn the power off if the FAX Board is attached. Transmission/Receive of fax cannot be

done when the power is turned off.

NOTE

•

In the case above, the Standard settings are selected.

•

The standard copy settings are as follows:

- Copy ratio: Direct (100%)

-Paper selection: Auto Paper Selection

- Copy exposure: Auto Exposure Control

- Copy quantity: 1

- Copy function: 1→1-sided copy

•

You can change the standard copy settings. (See the Copying Guide.)

•

You can choose which functions to display in the Basic Features screen when turning on the

main power according to the Additional Functions settings. (See ‘Selecting the Initial Function

at Power ON,’ on p. 3-8.)

E1L_US_U_.book-INDEX Page 24 Wednesday, May 23, 2001 11:40 PM

Main Power and Control Panel Power 1-25

Before You Start Using This Machine

When a message appears on the touch panel display, follow the

instructions.

●If the message <You must insert a control card.> appears:

Insert a control card.

NOTE

•

See ‘Card Reader-C1,’ on p. 7-80.

●If the message <Enter the Department ID and Password using the numeric

keys.> appears:

Enter the Department ID and Password, and press (ID).

NOTE

•

See ‘Operations After Turning the Power On,’ on p. 1-36, for how to enter the department ID

and Password.

E1L_US_U_.book-INDEX Page 25 Wednesday, May 23, 2001 11:40 PM

Main Power and Control Panel Power

1-26

Before You Start Using This Machine

Control Panel Power Switch

Press the control panel power switch to cancel the Sleep mode and resume normal machine

operations.

NOTE

•

The machine can receive and print documents from a personal computer even when it is in the

Sleep mode. Faxes can also be received during the Sleep mode.

•

It takes about 10 seconds for the machine to be ready for copying/printing, after the Sleep mode is

canceled.

E1L_US_U_.book-INDEX Page 26 Wednesday, May 23, 2001 11:40 PM

The System Settings of This Machine 1-27

Before You Start Using This Machine

The System Settings of This Machine

It is necessary to set up the machine before using it on a network or with the printer, and fax

function.

Refer to the following instructions:

■Setting up and Connecting to the Network

See the Network Guide.

■Installing the Printer Driver

See the PS/PCL Driver Guide.

■Date and Time Settings

See ‘Setting the Current Date and Time,’ on p. 3-30

■Entering System Manager Settings

See ‘Setting Speciﬁcations of System Manager Settings (System Manager Settings),’ on

p. 4-2.

E1L_US_U_.book-INDEX Page 27 Wednesday, May 23, 2001 11:40 PM

Using the Touch Panel Display

1-28

Before You Start Using This Machine

Using the Touch Panel Display

This section describes the keys that are frequently used on the touch panel display and how

they are displayed.

Frequently-used Keys on the Touch Panel Display

The following keys on the touch panel display are used frequently.

Press to close the current setting screen, retaining the programmed settings in

the Additional Functions screen.

Press to cancel the function (mode) that is either being set, or has already been

set, in screens other than the Additional Functions screen.

Press to set the function (mode) and proceed to the next setting procedure.

Press to go back to the previous procedure, saving the setting already made,

when setting a function (mode).

Press to close the present screen.

Press to decide the setting of a function (mode).

The < > mark in some keys indicates that those keys have another screen to

set their functions.

E1L_US_U_.book-INDEX Page 28 Wednesday, May 23, 2001 11:40 PM

Using the Touch Panel Display 1-29

Before You Start Using This Machine

Touch Panel Key Display

When you press a key displayed on the screen, that key is highlighted and the corresponding

function (mode) is set. When you set certain functions (modes), the characters on some keys

may become difﬁcult to see, that is, the image becomes paled. You cannot press the keys

with a paled image, which means that you cannot set these functions in combination with the

presently set function (mode).

A tick ( ) appears on the screen for some keys when you press the keys.

CAUTION

•Press the touch panel keys gently with a ﬁnger. Do not press the touch panel with a

pencil, ballpoint pen, or other sharp objects that can scratch the surface of the touch

panel or break it.

NOTE

•

Before using the touch panel display, peel off the protective ﬁlm from the display.

Functions that can be set in

combination with the

presently set function

Functions that cannot be set

in combination with the

presently set function

Presently set function

E1L_US_U_.book-INDEX Page 29 Wednesday, May 23, 2001 11:40 PM

Using the Touch Panel Display

1-30

Before You Start Using This Machine

Adjusting the Brightness of the Touch Panel Display

If the touch panel display is difﬁcult to view, use the display contrast dial on the control panel

to adjust its brightness.

NOTE

•

To make the touch panel brighter, turn the dial counterclockwise. To make it darker, turn the dial

clockwise.

E1L_US_U_.book-INDEX Page 30 Wednesday, May 23, 2001 11:40 PM

Entering Characters from the Touch Panel Display 1-31

Before You Start Using This Machine

Entering Characters from the Touch Panel Display

In screens which require alphanumeric entry, enter characters using the alphabet keys

displayed in the touch panel display, as described below.

Entering Alphabet Characters

Example: Enter <Canon>.

Press “Entry Mode” to select “Alphabet.”

Each press of “Entry Mode” switches the entry mode between “Alphabet” and “Other.”

If you press “Shift,” the entry mode changes to upper case mode, in which upper case

characters, comma, and colon can be entered.

E1L_US_U_.book-INDEX Page 31 Wednesday, May 23, 2001 11:40 PM

Entering Characters from the Touch Panel Display

1-32

Before You Start Using This Machine

Enter <Canon>.

<Canon> is displayed.

To enter a space, press “Space.”

To move the cursor, press “ ” or “ .”

To enter special characters, press “Entry Mode” before you press “OK” to select “Other.”

NOTE

•

If you make a mistake when entering characters, use “ ” or “ ” to position the cursor, and

“Backspace” to delete the character. Then, enter the correct character.

•

You can also delete all characters you have entered by pressing (Clear).

•

The available modes and maximum number of letters vary depending on the entry ﬁeld.

When you have entered all characters, press “OK.”

E1L_US_U_.book-INDEX Page 32 Wednesday, May 23, 2001 11:40 PM

Entering Characters from the Touch Panel Display 1-33

Before You Start Using This Machine

Entering Special Characters

Example: Enter <#>.

Press “Entry Mode” to select “Other.”

Each press of “Entry Mode” switches the entry mode between “Alphabet” and “Other.”

Press “▼” or “▲” to display the desired special character.

Press “#.”

“#” is displayed.

E1L_US_U_.book-INDEX Page 33 Wednesday, May 23, 2001 11:40 PM

Entering Characters from the Touch Panel Display

1-34

Before You Start Using This Machine

To enter a space, press “Space.”

To move the cursor, press “ ” or “ .”

To enter alphabet characters, press “Entry Mode” before you press “OK” to select

“Alphabet.”

NOTE

•

If you make a mistake when entering special letters, use “ ” or “ ” to position the cursor,

and “Backspace” to delete the character. Then, enter the correct character.

•

You can also delete all characters you have entered by pressing (Clear).

•

The available modes and maximum number of letters vary depending on the entry ﬁeld.

When you have ﬁnished entering the special characters, press “OK.”

E1L_US_U_.book-INDEX Page 34 Wednesday, May 23, 2001 11:40 PM

Entering Characters from the Touch Panel Display 1-35

Before You Start Using This Machine

Entering in Inches

When you want to enter values in inches in all modes which require numeric entry, set the

inch entry function to “On” from the Common Settings of the Additional Functions screen.

(See ‘Setting Inch Input,’ on 3-12.) You can then enter inches once you press “Inch” in a

screen requiring numeric entry.

The following example (1-1/2") shows inch entry in the Zoom Program mode.

To enter 1-1/2 inches, press “1,” “_,” “1,” “/,” and “2” in the screen,

in this order.

The entered values are displayed as shown above.

E1L_US_U_.book-INDEX Page 35 Wednesday, May 23, 2001 11:40 PM

Entering the Department ID and Password

1-36

Before You Start Using This Machine

Entering the Department ID and Password

When Department ID Management has been set, the Department ID and Password must be

entered before operating this machine.

NOTE

•

When you are using the control card, the message <You must insert a control card.> appears in the

touch panel display. Insert the control card into the card slot. (See ‘Card Reader-C1,’ on p. 7-82.)

Operations After Turning the Power On

After turning the power on and the machine becomes ready to scan, the screen for entering

the Department ID and Password appears.

NOTE

•

For details of how to turn the power on, see ‘Main Power and Control Panel Power,’ on p. 1-23.

Press “Department ID” and enter the department ID, then press

“Password” and enter the password, using the - (numeric

keys).

If the Password is not set, proceed to step 2.

NOTE

•

If you made a mistake when entering the Department ID or Password, press (Clear), and

enter the correct value.

E1L_US_U_.book-INDEX Page 36 Wednesday, May 23, 2001 11:40 PM

Entering the Department ID and Password 1-37

Before You Start Using This Machine

Press (ID).

The Basic Features screen of the selected function appears on the touch panel display.

If the Department ID and/or Password that you entered are wrong, the message <This

number has not been stored. Enter the number again.> appears. Repeat the procedure

from step 1.

JKL

TUV

MNO

WXY

PER

Start

Power

Error

g/Data

Stop

E1L_US_U_.book-INDEX Page 37 Wednesday, May 23, 2001 11:40 PM

Entering the Department ID and Password

1-38

Before You Start Using This Machine

Operations After Using Copy Functions

When your copy operations are completed, press (ID) on the

control panel.

The screen for entering the Department ID and Password appears.

NOTE

•

To perform copy operations again, enter the Department ID and Password.

•

If you do not press (ID) after ﬁnishing your copy operations, any subsequent copies will be

totaled under the Department ID which you previously entered.

•

When copy operations have been completed, the screen for entering the Department ID and

Password automatically appears, after the set time has elapsed, even if you forget to press

(ID). (See ‘Setting the Time Taken for the Display to Return to the Basic Features Screen

After Finishing Operations,’ on p. 3-34.)

JKL

TUV

MNO

WXY

PER

Start

Power

Error

g/Data

Stop

E1L_US_U_.book-INDEX Page 38 Wednesday, May 23, 2001 11:40 PM

Placing Originals 1-39

Before You Start Using This Machine

Placing Originals

Set the originals on the platen glass or in the feeder, depending on the size and type that you

want to print and the settings that you have programmed.

NOTE

•If the original has too many pages to be placed in the feeder all at once during basic Copy/Mail

Box operations, use the Job Build mode. (See the Copying Guide and the Mail Box Function

Guide.)

■Platen glass

Place the originals on the platen glass when scanning bound originals, originals on heavy

or lightweight paper, and transparencies.

■Feeder

Place a stack of originals in the feeder, and press (Start). The machine automatically

scans them into memory. Two-sided originals can also be automatically turned over and

scanned as two-sided image data.

E1L_US_U_.book-INDEX Page 39 Wednesday, May 23, 2001 11:40 PM

Placing Originals

1-40

Before You Start Using This Machine

Orientation of Originals

You can place original either vertically or horizontally. Always align the top edge of your

original with the back edge of the platen glass (top left corner) or the feeder.

NOTE

•If the top edge of the original is not aligned with the back edge of the platen glass, prints may not

be made correctly, depending on the mode you have set.

•

LTR and STMT-size originals can be placed either vertically or horizontally. However, the scanning

speed for horizontally placed originals is somewhat slower than for vertically placed originals. You

can place originals horizontally when printing with Preset Zoom mode, such as when processing

LTR

→

11" x 17".

•

Horizontally placed LTR and STMT-size originals are referred to as LTRR and STMTR.

•

11" x 17" and LGL-size originals must be placed horizontally.

Place the original

face down

Place the original

face down

ABC ABC

Place the original

face up Place the original

face up

[Platen glass]

[Feeder]

Horizontal placementVertical placement

E1L_US_U_.book-INDEX Page 40 Wednesday, May 23, 2001 11:40 PM

Placing Originals 1-41

Before You Start Using This Machine

Placing an Original on the Platen Glass

You should use the platen glass when scanning books and other bound originals, heavy or

lightweight paper originals, transparencies, etc., into memory.

NOTE

•

The machine automatically detects the size of following originals: 11" x 17", LGL, LTR, LTRR, and

STMTR.

Lift up the feeder/platen glass cover.

IMPORTANT

•This machine is equipped with an open/close sensor of the feeder/platen glass cover.

When placing originals on the platen glass, lift the feeder/platen glass cover about 11-7/8"

(30cm). If the sensor does not detach from the feeder, the size of originals may not be

detected correctly.

Place your original.

E1L_US_U_.book-INDEX Page 41 Wednesday, May 23, 2001 11:40 PM

Placing Originals

1-42

Before You Start Using This Machine

The surface that you want to scan into memory must be placed face down. Align the corner

of the original with the top left corner (the arrow) of the platen glass.

Place books and other bound originals on the platen glass in the same way.

When enlarging LTR or STMT-size originals to 11" x 17" or LGL-size paper, place the

original horizontally on the platen glass, and align it with the LTRR or STMTR marks.

NOTE

•

When copying STMT-size originals using the platen glass, you need to set “LTRR/STMT

Original Selection” in Additional Functions. (See ‘Distinguishing LTRR-size and STMT-size

Originals,’ on p. 3-19.)

Gently lower the feeder/platen glass cover.

CAUTION

•Close the feeder/platen glass cover gently, to avoid catching your hand, as this may

result in personal injury.

•Do not press down the feeder/platen glass cover with force when scanning thick

books. This may damage the platen glass and cause personal injury.

IMPORTANT

•When placing originals on the platen glass, the size of the original is detected after the

feeder/platen glass cover has been lowered. Be sure to lower the feeder/platen glass cover

before copying.

E1L_US_U_.book-INDEX Page 42 Wednesday, May 23, 2001 11:40 PM

Placing Originals 1-43

Before You Start Using This Machine

NOTE

•Remove the original from the platen glass when scanning is completed.

•

STMT size and postcards cannot be detected. Follow the instructions on the display and

specify the original size or select the paper.

Placing Originals in the Feeder (DADF-H1)

Place a stack of originals in the feeder, and press (Start). The machine automatically

scans them into memory. Two-sided originals can also be automatically scanned as two-

sided image data.

You can place the following originals in the original supply tray:

•Weight: One-sided scanning:10 to 32-lb bond (38 to 128g/m2)

(However, the sizes marked* below is 11 to 32-lb bond (42 to 128g/m2))

Two-sided scanning:13 to 32-lb bond (50 to 128g/m2)

• Size: 11" x 17"*, LGL*, LTR, LTRR*, STMT, and STMTR

•Tray capacity: 50 sheets (20-lb bond (80g/m2))

10 sheets (11-lb bond (40g/m2) or less)

E1L_US_U_.book-INDEX Page 43 Wednesday, May 23, 2001 11:40 PM

Placing Originals

1-44

Before You Start Using This Machine

IMPORTANT

•

Originals of 11-lb bond (40g

/m2

) or less may become creased, if used in a high temperature or high

humidity environment.

•

Do not place the following types of originals in the feeder:

-Originals with tears or large binding holes

-Severely curled originals or originals with sharp folds

- Clipped or stapled originals

- Carbon-backed paper or other originals which might not feed smoothly

-Transparencies and other highly transparent originals

•

If the feeder rollers are soiled from scanning an original written with pencil, perform the Feeder

Cleaning procedure. (See ‘Cleaning the Feeder

,’ on p. 5-17, and ‘Cleaning the Feeder

,’ on p.

5-20.)

Adjust the slide guides to ﬁt the size of the originals.

Neatly place your originals face up in the original supply tray.

When enlarging LTR or STMT-size originals to 11" x 17" or LGL-size paper, place your

originals horizontally.

Place the original as far as it will go, until the original set indicator is lit.

E1L_US_U_.book-INDEX Page 44 Wednesday, May 23, 2001 11:40 PM

Placing Originals 1-45

Before You Start Using This Machine

IMPORTANT

•Do not add or remove originals while they are being scanned.

•

When scanning is completed, remove the originals from the original output area to avoid

paper jams.

NOTE

•The scanned originals are output face down to the original output area.

•

You can place different-size originals (i.e., LTR and 11" x 17", STMT and LTRR) together in

one group in the feeder when you set the Different Size Originals mode. (See the Copying

Guide and the Mail Box Function Guide.)

Original output area

E1L_US_U_.book-INDEX Page 45 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-46

Before You Start Using This Machine

Making Prints Using the Stack Bypass

When making prints on transparencies, or non-standard size paper stock, load the paper

stock in the stack bypass.

IMPORTANT

•

Note the following points when using the stack bypass:

- Copy quantity: 1 to about 50 sheets (stack about 1/4" (5mm) high)

-Paper size: 4" x 5-1/2" to 11-3/4" x 17" (100mm x 139mm to 297mm x 432mm)

-Paper weight: 17-lb bond to 32-lb (64g/m2 to 128g/m2)

- Curl down paper before use. (Curl amount: less than 3/8" (10mm) for normal paper; less than

1/4" (5 mm) for heavy paper.) There are some types of paper stock which may meet the above

speciﬁcations but cannot be fed in the stack bypass.

•

Do not load different size/type paper at the same time.

•

LTR-size tracing paper must be placed vertically in the stack bypass. Placing this paper horizontally

may cause creases on the print, depending on the moisture absorption condition of the paper.

•

LTR-size transparencies must be placed vertically in the stack bypass. Placing this paper

horizontally may cause blurred images.

•

When making two-sided prints, select the Two-sided mode. Not selecting the correct mode may,

cause creases on the print, depending on the moisture absorption condition of the paper.

•

To print on the rear side of printed paper, it is recommended you load the paper in one of the paper

drawers.

•

When printing on envelopes, empty the output tray when at most 10 printed envelopes accumulate in

the tray.

•

When you select “Free Size” for copying, you cannot use the Auto Zoom, Entire Image, Finisher,

Hole Punch, 1 2-Sided, 2 2-Sided, Book 2-Sided, Two-page Separation, Cover/Sheet

Insertion, Shift (Center/Corner), Booklet, Transparency Interleaving, Image Combination, Image

Separation, or Image Repeat modes.

•

When you select “Free Size” for printing documents stored in the mail box, you cannot use the

Finisher, 2-Sided, Document Contiguous/Separate Duplex Printing, Cover/Sheet Insertion, or

Booklet modes.

NOTE

•When scanning the following originals, you cannot use Automatic Paper Selection. Use Manual

Paper Selection with these types.

- Highly transparent originals such as transparencies

-Originals with an extremely dark background

■Standard Size

You can select standard inch paper, or A or B series paper.

E1L_US_U_.book-INDEX Page 46 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass 1-47

Before You Start Using This Machine

■Free Size

You can place non-standard size paper (4" x 5-1/2" to 11-3/4" x 17" (100mm x 139mm to

297mm x 432mm)).

■Envelope

The following envelopes can be loaded into the envelope cassette: COM10, ISO-B5,

Monarch, ISO-C5, DL, and Yougata 4.

Open the stack bypass.

●If the speciﬁed paper has already been loaded in the Stack Bypass:

Press “Paper Select,” and select the desired paper.

●If paper different from that speciﬁed is loaded in the Stack Bypass:

Check to see if any job is reserved. (See ‘Flow of Checking/Changing Operations,’

on p. 2-2.)

If there is a current/reserved job, reserve a change for the stack bypass. (See ‘Using the

Stack Bypass While Reserving Print Jobs,’ on p. 1-54.)

When there is no reserved job, continue the procedure from step 2.

NOTE

•

If the paper size loaded in the stack bypass is different from the paper size stored in Standard

Stack Bypass Settings, press “Stack Bypass Settings” and change the setting to the loaded

paper size. (See ‘Setting the Standard Paper for the Stack Bypass,’ on p. 3-24.)

E1L_US_U_.book-INDEX Page 47 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-48

Before You Start Using This Machine

Adjust the slide guides to the size of the paper.

When feeding large-size paper, pull out the auxiliary tray.

Load the paper in the stack bypass.

Make sure that the height of the paper stack does not exceed the limit mark ( ).

Align the required number of sheets of paper with the slide guides. The surface that you

want to print on (opened surface) must be placed face up. Insert the paper into the

machine until it stops.

Slide Guide

Auxiliary tray

E1L_US_U_.book-INDEX Page 48 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass 1-49

Before You Start Using This Machine

●Loading envelopes in the stack bypass.

Take ﬁve or so envelopes, and loosen them as shown, then stack them together.

Repeat this step 5 times.

Place the envelopes on a clean, level surface and spread them out by hand in the

direction of the arrows.

Repeat this step 5 times.

IMPORTANT

•

Take particular care to spread the envelopes out in the direction they will be fed.

E1L_US_U_.book-INDEX Page 49 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-50

Before You Start Using This Machine

Hold down the four corners of the envelopes ﬁrmly, so that they and the sealed or

glued portion stay ﬂat.

IMPORTANT

•

Do not print on the underside of the envelopes.

•

If the envelopes become ﬁled with air, ﬂatten them by hand before loading them in the

envelope feeder attachment.

Load the envelopes as shown below.

IMPORTANT

•

When printing data from a personal computer, always load the envelopes as shown above.

Feeding

Direction

E1L_US_U_.book-INDEX Page 50 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass 1-51

Before You Start Using This Machine

When Saddle Finisher-G1 is attached, and Image Orientation Priority is set to

“On,” load the envelopes as shown below.

Select the paper size, and press “Next.”

If envelopes are loaded, press “Envelope,” and specify the envelope type. Then press

“OK” → “OK,” and proceed to step 6.

When loading paper other than a standard size, press “Free Size.”

To select A or B series paper size, press “A/B-size.”

Feeding

Direction

E1L_US_U_.book-INDEX Page 51 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-52

Before You Start Using This Machine

If the following screen is displayed, adjust the width of the slide guide and set the size.

IMPORTANT

•Set the paper size to the same size as the paper loaded in the stack bypass.

•

Designate which envelope type you want to set. If the envelope type is not designated

correctly, a paper jam will occur.

Select the type of paper (Plain, Heavy, etc.), and press “OK.”

IMPORTANT

•Select the correct paper type to avoid a paper jam.

NOTE

•For details of paper types, see ‘Available Paper Stock,’ on p. 1-57.

E1L_US_U_.book-INDEX Page 52 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass 1-53

Before You Start Using This Machine

Press “Done.”

When you press “Stack Bypass Setting,” you can set the paper size again.

Place your originals, and program the copy settings.

When printing documents stored in a mail box, this procedure is not necessary.

NOTE

•When there is no reserved job, continue the procedure from step 2.

Press (Start).

When printing documents stored in a mail box, press “Start Print.”

Copying starts.

NOTE

•If heavyweight paper or envelopes are not fed normally from the stack bypass when

printing, curl up the edge of the paper by about 1/8" (3 mm) before loading it.

•

To cancel all settings and return the machine to the standard mode, press (Reset).

Paper size loaded presently

Paper size selected

E1L_US_U_.book-INDEX Page 53 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-54

Before You Start Using This Machine

Using the Stack Bypass While Reserving Print Jobs

When paper is being fed from the stack bypass for the current print job, or a job is reserved,

you can designate the paper to be loaded in the stack bypass for the next reserved job.

Press “Stack Bypass Setting” in the Paper Selection screen that

appears when specifying reserved print settings.

NOTE

•

When Standard Stack Bypass Settings is set to “On,” and “Stack Bypass” is selected, the

paper stored in the Standard Settings is displayed. (See ‘Setting the Standard Paper for the

Stack Bypass,’ on p. 3-24.)

Select the paper size, and press “Next.”

NOTE

•To select free size paper, press “Free Size.”

•

To select envelopes, press “Envelope.”

•

To select A or B series paper size, press “A/B-size.”

•

When storing paper as Standard Stack Bypass Settings, the paper size/type are displayed.

(See ‘Setting the Standard Paper for the Stack Bypass,’ on p. 3-24.)

E1L_US_U_.book-INDEX Page 54 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass 1-55

Before You Start Using This Machine

Select the paper type, and press “OK.”

The paper currently loaded and the paper reserved to be loaded are displayed, as shown in

the following screen.

Press “Done.”

This completes the reserved speciﬁcations for the originals you plan to set in the feeder.

Press (Start).

When printing documents stored in a mail box, press “Start Print.”

Load the speciﬁed paper when its turn comes to print.

Paper size loaded presently

Paper size selected

E1L_US_U_.book-INDEX Page 55 Wednesday, May 23, 2001 11:40 PM

Making Prints Using the Stack Bypass

1-56

Before You Start Using This Machine

NOTE

•

The speciﬁed paper size is displayed when its turn comes to print.

•

Even when setting reserved print settings, if paper is loaded in the stack bypass, specify the

same paper size and type as selected in steps 2 and 3. Otherwise, the machine does not start

printing.

Select the paper size, and press “Next.”

NOTE

•To select free size paper, press “Free Size.”

•

To select envelopes, press “Envelope.”

•

To select A or B series paper size, press “A/B-size.”

Select the paper type, and press “OK.”

The machine starts printing.

E1L_US_U_.book-INDEX Page 56 Wednesday, May 23, 2001 11:40 PM

Multi-function Operation 1-57

Before You Start Using This Machine

Multi-function Operation

The imageRUNNER 3300/2800/2200 is a multi-function machine equipped with such

capabilities as Print and Fax, in addition to the Copy function. You can operate these

functions together (Multi-function Operation). The following table presents details of multi-

function operations.

Copy Mail box

Scanning data Printing Scanning data Printing

Copy – –

Mail box Scanning data – –

Printing

Fax

TX (scanning included)

––

Memory TX

Memory RX

Printing of Auto RX

Documents

Printer Receiving data

Printing

Previous job

Next job

E1L_US_U_.book-INDEX Page 57 Wednesday, May 23, 2001 11:40 PM

Multi-function Operation

1-58

Before You Start Using This Machine

–: Unavailable due to the duplicate devices

: Operationally unavailable

: Available. Automatically resume the next job after performing the previous job.

: Available

‘TX (scanning included)’ includes a reservation of the direct sending.

FaxPrinter

Scanning

data TX RX Printing of

Auto RX

Documents Receiving

data Printing

Copy –

Mail box Scanning data –

Printing

Fax

TX (scanning included)

–

Memory TX

Memory RX ––

Printing of Auto RX

Documents

Printer Receiving data –

Printing

Next job

Previous job

E1L_US_U_.book-INDEX Page 58 Wednesday, May 23, 2001 11:40 PM

Available Paper Stock 1-59

Before You Start Using This Machine

Available Paper Stock

Paper types which can be used with this machine are shown in the following table. The type

of paper loaded in a paper drawer is indicated by the icon shown on the touch panel display

for that paper drawer. (See ‘Setting a Paper Drawer for Auto Paper Selection/Auto Drawer

Switching,’ on p. 3-13.)

*1 Plain, Recycled, Color, Bond, and 3-Hole Punch papers are from 17-lb to 20-lb bond (64g/m2 to 80g/m2).

*2 Heavy paper is from 24-lb bond to 72-lb index (81g/m2 to 128g/m2).

*3 Pre-printed paper with logos or patterns

*4 When copying on Letterhead or 3-Hole Punch paper, we recommend that you set the Image Orientation Priority to “On” in the

Additional Functions screen. (See the Copying Guide)

*5 Some types of tracing paper cannot be used.

*6 3-Hole Punch paper can only be set vertically (LTR). Set the 3-Hole Punch paper as follows according to its orientation:

Left open: when loading in the paper drawers, set the paper with the holes on the right side; when loading in the stack bypass,

set the paper with the holes on the left side.

Right open: reverse of left open orientation.

*7 When the Envelope Feeder Attachment-B1 (option) is attached to paper drawer 1, envelopes can be loaded.

Paper Type

Available Loading Place (Paper Set Place)

Paper drawer Stack bypass Paper Deck

Plain *1

Heavy *2 ––

Recycled *1

Color *1

Letterhead *3*4 ––

Tracing Paper *5 –

Transparency – –

Labels – –

3-Hole Punch *1*4*6

Bond *1 ––

Envelope *7 –

E1L_US_U_.book-INDEX Page 59 Wednesday, May 23, 2001 11:40 PM

Available Paper Stock

1-60

Before You Start Using This Machine

IMPORTANT

•

* When the Envelope Feeder Attachment-B1 (option) is attached to paper drawer 1, envelopes can

be loaded.

NOTE

•

For details of how to load paper, see the following pages:

-Paper drawer: ‘Loading Paper,’ on p. 5-2.

-Paper Deck: ‘Loading Paper in the Paper Deck,’ on p. 7-12.

-Stack bypass: ‘Making Prints Using the Stack Bypass,’ on p. 1-46.

•

Paper drawers 3, 4 and Paper Deck are optional.

Paper Size Length x Width

Available Loading Place (Paper Set Place)

Paper drawer 1, 3 Paper drawer 2, 4

Stack Bypass Paper Deck

11" x 17" 11" x 17" – –

LGL 8-1/2" x 14" –

LTR 11" x 8-1/2"

LTRR 8-1/2" x 11" –

STMT 8-1/2" x 5-1/2" –

STMTR 5-1/2" x 8-1/2" –

Envelope

ISO-B5

7" x 9-7/8"(176 x 250mm)

––

ISO-C5

6-3/8" x 9"(162 x 229mm)

––

COM 10

4-1/8" x 9-1/2"(104.7 x 241.3mm)

––

4-3/8" x 8-5/8"(110 x 220mm)

––

Monarch

3-7/8" x 7-1/2"(98.4 x 190.5mm)

––

Yougata 4 4-1/8" x 9-1/4"(105 x 235mm)

––

Free Size

(4" x 5-7/8" to 11-3/4" x 17")

(100 x 148mm to 297 x 432mm)

– – –

E1L_US_U_.book-INDEX Page 60 Wednesday, May 23, 2001 11:40 PM

CHAPTER

2-1

Checking Job and

Device Status

Various methods of conﬁrming and changing print jobs and additional, related functions are

explained in this chapter.

Flow of Checking/Changing Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Checking/Canceling a Job in the Spooler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Checking Print Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Canceling a Reserved Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Canceling from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Canceling with (Stop) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Canceling from the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Priority Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Handling Print Jobs Sent from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Printing Secured Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

E1L_US_U_.book-INDEX Page 1 Wednesday, May 23, 2001 11:40 PM

Flow of Checking/Changing Operations

2-2

Checking Job and Device Status

Flow of Checking/Changing Operations

When you press “System Monitor,” the System Monitor screen appears allowing you to check

and change the status of Copy, Fax, and Print jobs. For example, you can change the order

of jobs in the print queue, cancel a job, check details of a job, or print a password-protected

job (secured print).

By displaying the Job List for each job type, it is possible to conﬁrm the present job or a job

waiting to be processed, and by displaying the History List, it is possible to conﬁrm a job

already processed. Also, it is possible to print a report of fax transmission/reception from the

System Monitor screen.

From the System Monitor screen, it is also possible to quickly acquire information about the

machine, check the amount of paper remaining in the paper drawers and optional drawers,

check the amount of memory currently being used, and view any error messages.

NOTE

•Many of the check/change operations can also be performed from the Remote UI. (See the

Remote UI Guide.)

Press “System Monitor.”

From the keys located at the top of the System Monitor screen,

select the Job Type (“Copy,” “Fax,” or “Print”) or press “Device” to

display the current machine status.

E1L_US_U_.book-INDEX Page 2 Wednesday, May 23, 2001 11:40 PM

Flow of Checking/Changing Operations 2-3

Checking Job and Device Status

●If Job Type is selected:

Press “Status.”

To see jobs currently being processed or waiting to be processed, press “Status.”

To see jobs that have already been processed, press “Log.”

NOTE

•

The status of each icon displayed in the screen is as follows:

-: Operating

-: Waiting

-: Error

-: Canceling

-: Paused

-: Secured job

-: Copy job

-: Mail Box job

-: Printer job

-: Fax job

-: Report job

•

The latest 128 copy or print jobs, or 40 fax jobs are displayed in the log.

E1L_US_U_.book-INDEX Page 3 Wednesday, May 23, 2001 11:40 PM

Flow of Checking/Changing Operations

2-4

Checking Job and Device Status

●If “Device” is selected:

Checking/Canceling a Job in the Spooler

When you send print data from a computer, it is stored in this machine as input. The machine

then processes this data and outputs it. This operation is called Spool.

NOTE

•“Spool Status” is displayed only when the Printer Kit is attached.

•

Operations such as checking or canceling spool jobs are possible only when Use Spooler is set to

“On.” For details, see the Network Guide.

Press “System Monitor.”

The status of the job

currently being

processed is

displayed.

The amount, type, and

size of paper loaded in

the paper drawers,

Cassette Feeding Unit-

W1 (option), and Paper

Deck L1 (option) are

displayed.

A key to show procedures for

removing paper jams, etc. is

displayed.

The amount of memory

available (%) is

displayed.

E1L_US_U_.book-INDEX Page 4 Wednesday, May 23, 2001 11:40 PM

Flow of Checking/Changing Operations 2-5

Checking Job and Device Status

Press “Print.”

Select “Spool Status.”

Press “ .”

E1L_US_U_.book-INDEX Page 5 Wednesday, May 23, 2001 11:40 PM

Flow of Checking/Changing Operations

2-6

Checking Job and Device Status

●To cancel a job in the spooler:

Select “Status.”

Select the job you want to cancel spooling, and press “Cancel.”

Press “Yes.”

If you do not want to cancel the job, press “No.”

●To check the job detailed information:

Select “Status” or “Log.”

Select the job you want to view more details about, and press “Details.” Check the

detailed information, and press “Done.”

Press “Done.”

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 6 Wednesday, May 23, 2001 11:40 PM

Checking Print Job Details 2-7

Checking Job and Device Status

Checking Print Job Details

You can check job details, such as the date and time entered, and the number of pages.

Press “System Monitor,” and select the Job Type.

Press “Status” or “Log.” Select the job you want to view more details

about, and press “Details.”

Check the detailed information, and press “Done.”

Repeat this procedure as necessary.

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

Canceling a Reserved Job

2-8

Checking Job and Device Status

Canceling a Reserved Job

You can cancel a reserved job in several ways.

Canceling from the Touch Panel Display

Press “Cancel” in the screen shown below, which appears while the

machine is scanning, printing, or waiting to print a document.

The selected job is canceled.

NOTE

•When you cancel a job during scanning, be sure to remove the original of that job.

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

Canceling a Reserved Job 2-9

Checking Job and Device Status

Canceling with (Stop)

Press (Stop).

When canceling a job which is being printed, press “Cancel” on the touch panel display

which appears during printing.

Select the job to be canceled from the list, and press “Cancel.”

You cannot select multiple documents and cancel them all at once.

When canceling multiple documents, select and cancel one document at a time.

To restart printing, press “Resume Copy.”

The selected job is canceled.

Clear

Start

Stop

E1L_US_U_.book-INDEX Page 9 Wednesday, May 23, 2001 11:40 PM

Canceling a Reserved Job

2-10

Checking Job and Device Status

Canceling from the System Monitor Screen

You can cancel a job while it is waiting to be processed, or during printing.

Press “System Monitor,” and select the Job Type.

Press “Status.”

Select the job to be canceled, and press “Cancel.”

You cannot select multiple documents and cancel them all at once.

E1L_US_U_.book-INDEX Page 10 Wednesday, May 23, 2001 11:40 PM

Canceling a Reserved Job 2-11

Checking Job and Device Status

Press “Yes.”

If you do not want to cancel the job, press “No.”

NOTE

•

The canceled document is displayed as <NG> on the Print Log screen.

Press “Done.”

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 11 Wednesday, May 23, 2001 11:40 PM

Priority Printing

2-12

Checking Job and Device Status

Priority Printing

When you set priority printing for a job, the machine starts printing the job once the currently

printing document is completed.

Press “System Monitor,” and press “Print.”

Press “Status.”

Select the document for priority printing, and press “Print Next.”

Press “Done.”

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 12 Wednesday, May 23, 2001 11:40 PM

Handling Print Jobs Sent from a Computer 2-13

Checking Job and Device Status

Handling Print Jobs Sent from a Computer

You can temporarily stop a print job sent from a computer, or skip an error when a print error

occurs.

Press “System Monitor,” and press “Print.”

Select “Status.”

Select the desired document, and press “Details.”

E1L_US_U_.book-INDEX Page 13 Wednesday, May 23, 2001 11:40 PM

Handling Print Jobs Sent from a Computer

2-14

Checking Job and Device Status

Press “▼.”

Perform handling of the print job.

When you press “Pause,” printing stops temporarily, and the key changes to “Resume.”

When you press “Resume,” printing restarts, and the key changes to “Pause.”

You can continue the print job even when a print error has occurred, by pressing “Auto

Continue,” depending on the type of print error. However, the print output may not be the

same as expected.

When printing is canceled from the computer or when the data is less than the volume of

one page, the print job may not be performed correctly. When you press “Form Feed,” you

can force the print data remaining in memory to be output.

When you ﬁnish handling the print job, press “Done.”

E1L_US_U_.book-INDEX Page 14 Wednesday, May 23, 2001 11:40 PM

Handling Print Jobs Sent from a Computer 2-15

Checking Job and Device Status

Press “Done.”

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 15 Wednesday, May 23, 2001 11:40 PM

Printing Secured Documents

2-16

Checking Job and Device Status

Printing Secured Documents

You can print documents that have been assigned a password and sent from a computer.

Documents with a password are called secured documents.

Secured documents waiting to be printed are displayed with a mark to the left of the job

number. To print these documents, you need to enter the correct password. This prevents

other people who do not know the password from observing the contents of the print job.

IMPORTANT

•If the main power is turned OFF, any secured documents are erased.

•The secured document is erased after its printing is completed.

•You cannot change the settings of the secured document before printing it, once it is sent.

Press “System Monitor,” and press “Print.”

Press “Status.”

Select the desired secured document, and press “Secured Print.”

E1L_US_U_.book-INDEX Page 16 Wednesday, May 23, 2001 11:40 PM

CHAPTER

3-1

Selecting and Storing Settings to

Suit your Needs

This chapter describes the initial settings and procedures to change them according to your

needs.

Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Setting Speciﬁcations That Are Common to Each Function (Common Settings). . . . . . .3-8

Selecting the Initial Function at Power ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Selecting the Default Display After Auto Clear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Setting Entry Tone, Error Tone, and Job Done Tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Setting Inch Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Setting a Paper Drawer for Auto Paper Selection/Auto Drawer Switching. . . . . . . . . . . . . . . . .3-13

Identifying the Type of Paper in a Paper Drawer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15

Setting the Functions Keys as Keys to Reactivate the Machine . . . . . . . . . . . . . . . . . . . . . . . .3-17

Setting the Energy Consumption in the Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18

Distinguishing LTRR-size and STMT-size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Setting a Dedicated Tray for Each Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Setting the Printing Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22

Registering the Envelope Feeder Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Setting the Standard Paper for the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Setting a Standard Mode for Local Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-26

Changing the Language Displayed on the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . .3-28

Returning the Common Settings to Their Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29

Setting the Timer (Timer Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Setting the Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Setting the Time Taken to Initiate Auto Sleep After Finishing Operations . . . . . . . . . . . . . . . . .3-33

Setting the Time Taken for the Display to Return to the Basic Features

Screen After Finishing Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Setting the Time Taken for the Unit to Quiet Down After the Last Task . . . . . . . . . . . . . . . . . . .3-35

Setting the Time that the Unit’s Power Turns Off on Different Days of the Week . . . . . . . . . . . .3-36

Adjusting the Machine (Adjustment/Cleaning) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Fine-adjusting the Zoom When Differences in Original Image and Print Image Occur . . . . . . .3-38

Changing the Saddle Stitch Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Adjusting the Standard Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Setting Staple/Offset to ON/OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41

Printing Reports (Report Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-43

Printing the Contents of the Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-43

Printing the User’s Data List in the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45

Printing the Contents of the Printer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-47

E1L_US_U_.book-INDEX Page 1 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table

3-2

Selecting and Storing Settings to Suit your Needs

Additional Functions Settings Table

The following settings can be selected or stored from the Additional Functions screen.

(*Indicates the factory default setting.) For more information, consult the following guides:

Copy Settings ..........................................................The Copying Guide

Custom Fax Settings,

Communication Settings in System Settings...........The Facsimile Guide

Mail Box Settings.....................................................The Mail Box Function Guide

Printer Settings........................................................The PS/PCL Printer Guide

Network Settings in System Settings.......................The Network Guide

Remote UI On/Off in System Settings.....................The Remote UI Guide

Additional Function Available settings

Applicabl

e page

Common Settings

Initial Function

Copy*/Mail Box/Fax

Set “System Monitor Screen” as initial function:

On/Off*

Set “Device” as the default for “System Monitor”:

On*/Off

P.3-8

Auto Clear Setting Initial Function*/Selected Function P.3-10

Audible Tones Entry Tone/Error Tone/Job Done Tone (All On*/Off) P.3-11

Inch Entry On*/Off P.3-12

Drawer Eligibility For APS/

ADS

Copy/Printer/Mail Box/Other (Fax) (Stack bypass:

On/ Off*, Drawers: On*/Off)

Copy: Consider Paper Type: On/Off* P.3-13

Store Paper Type Plain*/Recycled/Color/Tracing Paper/Letterhead/

Bond/3-Hole Punch P.3-15

Function Keys Wake Up On/Off* P.3-17

Energy Consumption in Sleep

Mode Low*/High P.3-18

LTRR/STMT Original

Selection Distinguish Manually/Use LTRR Format*/Use STMT

Format P.3-19

E1L_US_U_.book-INDEX Page 2 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table 3-3

Selecting and Storing Settings to Suit your Needs

Additional Function Available settings

Applicabl

e page

Common Settings

Tray Designation Tray A: Copy*/Printer*/Fax/Other

Tray B: Copy/Printer/Fax*/Other*

Tray C: Copy/Printer/Fax/Other P.3-20

Printing Priority 1: Copy (Priority)/2:Printer/3:Other P.3-22

Envelope Cassette Env. 1 (COM10*)

Env. 2 (COM10*)

COM10/ISO-B5/Monarch/ISO-C5/DL/Yougata 4 P.3-23

Standard Stack Bypass

Settings On/Off* P.3-24

Standard Local Print Settings

Paper Select: Auto*/Select paper supply

Copies: 1* to 2,000 sets

Finisher:

With the Finisher-J1

Do not Collate/Collate/Offset Collate*/Group/

Offset Group/Staple (Corner)

With the Saddle Finisher-G1+Inner 2way Tray-A1

Do not Collate/Collate*/Offset Collate/Group/

Offset Group/Staple (Corner, Double)

With the Inner 2way Tray-A1

Do not Collate/Collate*/Rotate Collate*/Group/

Rotate Group

With Saddle Finisher-G1+Puncher Unit-K1

Do not Collate/Collate*/Offset Collate/Group/

Offset Group/Staple (Corner, Double) /Hole Punch

Without a Finisher

Do not Collate/Collate*/Rotate Collate/

Group/Rotate Group

Two-sided Print: On/Off*

Erase Document After Printing: On/Off*

Merge Documents: On/Off*

P.3-26

Language Switch On/Off* P.3-28

Initialize Common Settings Initialize P.3-29

Timer Settings

Date & Time Settings

Default setting (12-digit number)

Time Zone Settings: GMT–12:00 to GMT+12:00,

(GMT–5:00*)

Daylight Saving Time Settings: On/Off*

P.3-30

E1L_US_U_.book-INDEX Page 3 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table

3-4

Selecting and Storing Settings to Suit your Needs

Additional Function Available settings

Applicabl

page

Change Auto Sleep Time 10 Sec., 1, 2*, 10, 15, 20, 30, 40, 50 min., 1 hour, 90

min., 2, 3, 4 hours P.3-33

Change Auto Clear Time 0 (no setting), 1 to 9 min. in one-minute increments,

2 min.* P.3-34

Time Until Unit Quiets Down 0 (no setting), 1 to 9 min. in one-minute increments,

1 min.* P.3-35

Daily Timer Settings Sunday to Saturday, 00:00 to 23:59 in one-minute

increments P.3-36

Adjustment/Cleaning

Zoom Fine Adjustment X/Y: 0*, -1.0% to +1.0% in 0.1% increments P.3-38

Saddle Stitch Position

Adjustment -2.0 mm to +2.0 mm (0 mm*) in 0.25 mm increments P.3-39

Exposure Recalibration 9 Steps, 5* P.3-40

Feeder Cleaning Press “Start” P.5-17

Roller Cleaning Press “Start” P.5-21

Staple/Offset Function On*/Off P.3-41

Report Settings

Custom Settings: Fax –

TX Report On, For Error Only*, Off –

Activity Report Auto Print: On*, Off

Send/Receive Separate: On, Off*

Daily Activity Report Time: On, Off* –

RX Report On, For Error Only, Off* –

Memory Box RX Report On*/Off –

Print List: Fax

P.3-43

Address Book List 1,

Address Book List 2,

Group Destination List,

User’s Data List

Print List: Network P.3-45

User’s Data List Print

E1L_US_U_.book-INDEX Page 4 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table 3-5

Selecting and Storing Settings to Suit your Needs

Additional Function Available settings

Applicabl

page

Print List: Printer P.3-47

User’s Data List Print

System Settings

System Manager

Settings

P.4-2

System Manager 32 characters max.

System Manager ID 7 digit number max.

System Password 7 digit number max.

E-mail Address 64 characters max.

Contact Information 32 characters max.

Comment 32 characters max.

Department ID

Management

P.4-6

Department ID Management On/Off*

ID/Password Store, Edit, Erase, Limit Impress.

Print Totals Clear, Clear All Totals, Print List

Accept Jobs with Unknown

ID On*/Off

Communications Settings

–

Send Start Speed 33600bps*,14400bps, 9600bps, 7200bps, 4800bps,

2400bps –

Receive Start Speed 33600bps*, 14400bps, 9600bps, 7200bps, 4800bps,

2400bps –

Transfer Setting On/Off* –

Memory Lock Setting On/Off* –

Receive Password Numerals –

PIN Code Access On/Off* –

Device Info Settings Device Name: 32 characters

Location: 32 characters P.4-24

Clear Message Board Erase P.4-25

Auto Ofﬂine On/Off* P.4-26

E1L_US_U_.book-INDEX Page 5 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table

3-6

Selecting and Storing Settings to Suit your Needs

Additional Function Available settings

Applicabl

page

Copy Settings

Standard Key 1, 2 Settings All modes (No setting*) –

Auto Collate On*/Off –

Image Orientation Priority On/Off* –

Job Duration Display On/Off* –

Auto Orientation On*/Off –

Photo Mode On/Off* –

Standard Settings Store, Initialize –

Initialize Copy Settings Initialize –

Custom Fax Settings

User Settings –

Standard Key Settings All Modes (No settings*) –

Unit telephone # Numerals –

Unit Name Alphanumerics, Symbols –

Sender's Names (TTI) Alphanumerics, Symbols –

TX Terminal ID On*/Off –

Density Control 1 to 9, 5* –

Tel Line Type Pulse, Tone* –

Volume Control 0 to 8, 4* –

Standard Settings Store, Initialize –

Store Destinations Store –

TX Settings –

ECM TX On*/Off –

Pause Time 1 to 15 seconds (2 seconds*) –

Auto Redial On*/Off –

E1L_US_U_.book-INDEX Page 6 Wednesday, May 23, 2001 11:40 PM

Additional Functions Settings Table 3-7

Selecting and Storing Settings to Suit your Needs

Additional Function Available settings

Applicabl

page

Custom Fax Settings

Stamp Document Direct & Memory TX*, Direct TX –

RX Settings –

ECM RX On*/Off –

Received Page Footer On/Off* –

Printer Settings –

Select Cassette Switch A-D Each On*, Off –

Receive Reduction On*/Off –

Two-sided Print On/Off* –

2 On 1 Log On/Off* –

File Settings –

Memory Box Store/Set Conﬁdential, Relay, Batch Sending –

Mail Box Settings

Box Set/Store

Number: 0 to 99

Password: 7 digit number max.

Store Name: 24 characters max.

Doc. Auto Erase: 1, 2, 3, 6, 12 hours, 1, 2, 3*, 7, 30

days, 0 (no limit)

Initialize

–

Photo Mode On/Off* –

Standard Scan Settings Store, Initialize –

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-8

Selecting and Storing Settings to Suit your Needs

Setting Speciﬁcations That Are Common to Each

Function (Common Settings)

This section describes how to specify the settings that are common to the Copy, Mail Box,

and Fax.

NOTE

•The Common Settings screen is made up of several screens. Use “ ▼” or “ ▲” to scroll to the

desired screen and make the required settings.

•

When the “

▼

” or “

▲

” should be pressed, the indication is displayed in this manual.

Selecting the Initial Function at Power ON

You can specify which screen is displayed when you turn on the main power. The System

Monitor screen can also be speciﬁed.

NOTE

•The default settings are as follows:

- Select Initial Function: Copy

- Set “System Monitor Screen” as initial function: Off

- Set “Device” as the default for “System Monitor”: On

Call up the desired screen as follows:

(Additional Functions)

Common Settings

Initial Function

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-10

Selecting and Storing Settings to Suit your Needs

Selecting the Default Display After Auto Clear

You can select which screen to display after Auto Clear has taken place.

NOTE

•The duration for Auto Clear can be set. (See ‘Setting the Time Taken for the Display to Return to

the Basic Features Screen After Finishing Operations,’ on p. 3-34.)

•

The default setting is “Initial Function.”

Call up the desired screen as follows:

Select the “Initial Function” or “Selected Function,” and press “OK.”

To display the screen set under Initial Function after Auto Clear is performed, press “Initial

Function.” For example, if Copy is set under Initial Function and Auto Clear is performed

after setting the Mail Box function, the display returns to the Copy Basic Features screen.

To display the screen before Auto Clear was performed, press “Select Function.” For

example, if Copy is set under Initial Function and Auto Clear is performed after setting the

Mail Box function, the display returns to the Mail Box Selection screen.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Auto Clear Setting

E1L_US_U_.book-INDEX Page 10 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-11

Selecting and Storing Settings to Suit your Needs

Setting Entry Tone, Error Tone, and Job Done Tone

You can select whether or not to sound audible tones. The following tones sound at the

following times:

• Entry Tone: When pressing keys on the control panel or keys on the touch panel display.

• Error Tone: When a malfunction occurs (e.g., paper jam or operational error).

• Job Done Tone: After the last copy has been made (e.g., outputting, stapling, or faxing is

completed).

NOTE

•The default setting is “On” for all tones.

Call up the desired screen as follows:

Select “On” or “Off” for Entry Tone, Error Tone, and Job Done Tone,

and press “OK.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Audible Tones

E1L_US_U_.book-INDEX Page 11 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-12

Selecting and Storing Settings to Suit your Needs

Setting Inch Input

You can display the key for entering values in inches in the numeric entry screens.

NOTE

•The default setting is “On.”

Call up the desired screen as follows:

Select “On” or “Off,” and press “OK.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Inch Entry

E1L_US_U_.book-INDEX Page 12 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-13

Selecting and Storing Settings to Suit your Needs

Setting a Paper Drawer for Auto Paper Selection/Auto

Drawer Switching

You can set the paper drawers to be used for Automatic Paper Selection and Auto Drawer

Switching. This setting can be made independently for Copy, Mail Box, and other functions.

This function is useful when different paper drawers are to be used for different purposes.

NOTE

•Paper drawers set to “On” are used for the following functions:

-Auto Paper Selection (APS): The machine automatically selects the appropriate paper size (paper

drawer) for the size of the original and the set ratio (when making a copy), or of the image (when

receiving a fax).

-Auto Drawer Switching (ADS): If a paper drawer runs out of paper during a continuous printing job,

the machine automatically selects another paper drawer with the same paper size and begins

feeding paper from that paper drawer.

•

The default settings are “Off” for the stack bypass and “On” for the paper drawers (1 to 4).

Call up the desired screen as follows:

Select “Copy,” “Mail Box,” “Printer,” or “Other (“Fax”).”

“Printer” can only be set when the Printer Kit is attached.

“Other” is displayed when the FAX Board is not attached, and sets the paper drawers to be

used for report printing.

“Fax” can only be set when the FAX Board is attached. And, when the FAX Board is

attached, set the paper drawers to be used for report by pressing “Fax.”

(Additional Functions)

Drawer Eligibility For APS/ADS

When only the Printer Kit is

attached When the Printer Kit and the FAX

Board are attached

E1L_US_U_.book-INDEX Page 13 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-14

Selecting and Storing Settings to Suit your Needs

Select “On” or “Off” for the stack bypass and each paper drawer,

and press “OK.”

To make the paper drawer eligible for APS/ADS, press “On.”

To make the paper drawer ineligible for APS/ADS, press “Off.”

The number of each paper drawer indicates the following locations:

Stack bypass

Paper drawer 1

Paper drawer 2

Paper drawer 3 (option)

Paper drawer 4 (option)

Paper Deck (option)

When the Cassette Feeding Unit-W1 and the Paper Deck-L1 are attached

The Pedestal and the Paper Deck-L1 are attached

Paper drawer 1

Paper drawer 2

Paper Deck (option)

E1L_US_U_.book-INDEX Page 14 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-15

Selecting and Storing Settings to Suit your Needs

NOTE

•

When you select “Copy,” you can specify whether or not to set priority to paper type.

-When you set “Consider Paper Type” to “On,” paper will not be fed even when paper runs out

during printing, unless other loaded paper matches the size and type. For details of stored

paper types, see ‘Identifying the Type of Paper in a Paper Drawer,’ on p. 3-15.

- When you set “Consider Paper Type” to “Off,” paper will be fed from another paper drawer

when paper runs out during printing, if the same paper size is loaded in that paper drawer.

•

When you select “Printer,” the Stack bypass icon is not displayed.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Identifying the Type of Paper in a Paper Drawer

You can specify the paper type loaded in each paper drawer.

Call up the desired screen as follows:

Select the paper drawer for which you want to store the paper type.

The number of each paper drawer indicates the following locations:

(Additional Functions)

Store Paper Type

E1L_US_U_.book-INDEX Page 15 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-16

Selecting and Storing Settings to Suit your Needs

Select the paper type loaded in the paper drawer, and press “OK.”

Load the same type of paper as set in each paper drawer.

NOTE

•

For details of paper types, see ‘Available Paper Stock,’ on p. 1-59.

Paper drawer 1

Paper drawer 2

Paper drawer 3 (option)

Paper drawer 4 (option)

Paper Deck (option)

When the Cassette Feeding Unit-W1 and the Paper Deck-L1 are attached.

The Pedestal and the Paper Deck-L1 are attached.

Paper drawer 1

Paper drawer 2

Paper Deck (option)

E1L_US_U_.book-INDEX Page 16 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-17

Selecting and Storing Settings to Suit your Needs

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

NOTE

•

The paper types stored here are displayed when selecting paper in each mode, as shown

below.

Setting the Functions Keys as Keys to Reactivate the

Machine

You can set (Copy), (Fax), (Mail Box), and (Scan) as the keys to

reactivate the machine from the Sleep mode.

NOTE

•The default setting is “Off.”

Call up the desired screen as follows:

COPY FAX

MAIL BOX

SCAN

(Additional Functions)

Function Key Wake Up

E1L_US_U_.book-INDEX Page 17 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-18

Selecting and Storing Settings to Suit your Needs

Select “On” or “Off,” and press “OK.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features Screen.

Setting the Energy Consumption in the Sleep Mode

You can set the amount of energy consumed when the machine is in the Sleep mode.

NOTE

•In the following cases, the energy consumption when the machine enters the Sleep mode is

“High” regardlles of this setting. For details such as setting each function, see the Facsimile

Guide, the Network Guide, or the Printer Guide.

- “Function Keys”: On

- “TCP/IP Settings”

→

“IP Address Settings”

→“Enable DHCP”: On

- “NetWare Settings”: On

- Apple Talk Settings”: On

- When the time is speciﬁed, or when a transmission job is reserved, with the FAX Board attached

•

The default setting is “Low.”

Call up the desired screen as follows:

(Additional Functions)

Energy Consumption in Sleep Mode

E1L_US_U_.book-INDEX Page 18 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-19

Selecting and Storing Settings to Suit your Needs

Select “Low” or “High,” and press “OK.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Distinguishing LTRR-size and STMT-size Originals

You can designate the way the machine handles LTRR-size or STMT-size originals placed on

the platen glass.

NOTE

•The default setting is “Use LTRR Format.”

Call up the desired screen as follows:

(Additional Functions)

LTRR/STMT Original Selection

E1L_US_U_.book-INDEX Page 19 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-20

Selecting and Storing Settings to Suit your Needs

Select “Distinguish Manually,” “Use LTRR Format,” or “Use STMT

Format,” and press “OK.”

When you place an LTRR or STMT-size original on the platen glass:

- If you select “Distinguish Manually”: A screen allowing you to select the original size

appears when scanning.

- If you select “Use LTRR Format”: The machine detects the original as LTRR-size.

- If you select “Use STMT Format”: The machine detects the original as STMT-size.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting a Dedicated Tray for Each Function

You can select the function for which each output tray of the Saddle Finisher-G1 (option) or

the Inner 2way Tray-A1 (option) is to be used.

IMPORTANT

•

This function can be set only when the Inner 2way Tray-A1 is attached.

•

“Fax” is displayed only when the FAX Board (option) is attached.

NOTE

•It is possible to assign a single tray to multiple functions.

•

The default settings are as follows:

-Tray A: Copy, Printer

-Tray B: Fax, Other

-Tray C: No designation

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-21

Selecting and Storing Settings to Suit your Needs

Call up the desired screen as follows:

Select the functions of dedicated output trays A, B, and C, and press

“OK.”

“Fax” is displayed when the Fax board is attached.

IMPORTANT

•

When the paper reaches the stacking limit of the tray while Trays A, B, and C are set as the

designated tray for a certain function, the machine automatically changes the output tray to

another available tray. However, it is recommended that a single output tray should be

assigned to received fax documents to prevent them from being lost.

NOTE

•

Prints of the Mail Box and Report modes are output as “Other.”

•

In the case that the Saddle Finisher-G1 is not attached, Tray C can only be assigned to a

single function, which no other tray is assigned to.

•

When the Saddle Finisher-G1 is attached, the print is output to Tray B, regardless of the

dedicated tray setting if transparency, envelope, heavyweight paper, tracing paper, or free size

paper is selected.

•

When the Saddle Finisher-G1 is attached, the print is output to Tray A regardless of the

dedicated tray setting if the Staple mode is set.

•

When the Inner 2way Tray-A1 is attached, the print is output to Tray A regardless of the

dedicated tray setting, if Transparency, Envelope, Heavyweight paper, Tracing paper, or Free

size paper is selected.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Tray Designation

When the Saddle Finisher-G1 is

attached When the Inner 2way Tray-A1 is

attached

E1L_US_U_.book-INDEX Page 21 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-22

Selecting and Storing Settings to Suit your Needs

Setting the Printing Priority

You can set the printing priority. A job that is set to a high priority is printed preferentially after

the job currently being processed.

NOTE

•Priority printing will not take place even when you set the highest priority, until the current job is

completed. However, if the current job is paused, printing of the job from a function with higher

priority may start, depending on the settings.

•

The default settings are as follows:

- Copy: 1 (Priority)

-Printer: 2

- Other: 3 (1, 2, and 3 indicate priority sequence.)

Call up the desired screen as follows:

Select the printing priority, and press “OK.”

Setting “1” sets the highest printing priority.

You can select “Printer” only when the Printer Kit is attached.

Prints of the Mail Box, Fax, and Report functions are output as “Other.”

NOTE

•

When the same printing priority has been speciﬁed for multiple functions, printing starts from

whichever of the functions is set to print ﬁrst.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Printing Priority

E1L_US_U_.book-INDEX Page 22 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-23

Selecting and Storing Settings to Suit your Needs

Registering the Envelope Feeder Attachment

You can use the paper drawer 1 as an envelope cassette, if you attach the Envelope Feeder

Attachment and set the size switch and the paper size dial. The envelope cassette can hold

the following six types of envelopes: COM10/ISO-B5/Monarch/ISO-C5/DL/Yougata 4.

This section describes how to specify the type of envelopes and which cassette they are to

be loaded in.

IMPORTANT

•

When the Envelope Feeder Attachment (option) is not attached, this procedure is not necessary.

NOTE

•The default settings are as follows:

- ENV.1: COM 10

- ENV.2: COM 10

Call up the desired screen as follows:

Press “ENV. 1” or “ENV. 2” → select the type of envelope → press

“OK.”

NOTE

•

For the size switch set in Envelope Cassette, select the same type as the envelope.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Envelope Cassette

E1L_US_U_.book-INDEX Page 23 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-24

Selecting and Storing Settings to Suit your Needs

Setting the Standard Paper for the Stack Bypass

Stores the default settings for the Stack Bypass Setting. By pressing “Stack Bypass” when

making reserved prints, you can reserve by the mode that you stored here.

If the Standard Stack Bypass Settings is stored when using the fax, you can receive by using

the stack bypass.

NOTE

•When using the stack bypass as a paper source for the Copy, Mail Box, and Fax functions, you

must select the stack bypass as the Auto Paper Drawer Selection.

•

The default setting is “Off.”

Call up the desired screen as follows:

Select “On,” and press “Store.”

If you select “Off,” proceed to step 5.

(Additional Functions)

Standard Stack Bypass Settings

E1L_US_U_.book-INDEX Page 24 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-25

Selecting and Storing Settings to Suit your Needs

Select the paper size, and press “Next.”

NOTE

•

To select inch size paper, press “A/B-size.”

•

To select free size paper, press “Free Size.”

•

To select envelope, press “Envelope” and select the type of envelope. Then press “OK”

→

“OK,” and proceed to step 5.

Select the paper type, and press “OK.”

Press “OK.”

E1L_US_U_.book-INDEX Page 25 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-26

Selecting and Storing Settings to Suit your Needs

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting a Standard Mode for Local Printing

When you want to print documents in the Mail Box without changing the original settings set

when they were scanned, or when you want to print documents in the Mail Box sent from a

personal computer after changing the print settings, you can print using the Local Print

Standard settings set in this section. It also prints with the standard Local Print settings when

you merge multiple documents.

NOTE

•The default settings are as follows: (*indicates factory default setting.)

•Paper Select (Paper source): Auto*

• Copies: 1*

• Finisher

- With the Finisher-J1:

Do not Collate/Collate/Offset Collate*/Group/Offset Group/Staple (Corner)

- With the Saddle Finisher G1+Inner 2way Tray-A1:

Do not Collate/Collate*/Offset Collate/Group/Offset Group/Staple (Corner, Double)

- With the Inner 2way Tray-A1:

Do not Collate/Collate*/Rotate Collate/Group/Rotate Group

- With the Saddle Finisher-G1 and Puncher Unit-K1:

Do not Collate/Collate*/Offset Collate/Group/Offset Group/Staple (Corner, Double)/Hole

Punch

- With no Finisher:

Do not Collate/Collate*/Rotate Collate/Group/Rotate Group

•Two-sided Print (On/Off*)

•Erase Document After Printing (On/Off*)

• Merge Documents (On/Off*)

E1L_US_U_.book-INDEX Page 26 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-27

Selecting and Storing Settings to Suit your Needs

Call up the desired screen as follows:

Set each mode, and press “Done.”

Paper Select: Select the paper source.

Copies: Set the number of copies from 1 set to 2,000 sets.

Finisher: Set the type of collating.

Two-sided Print: Set whether or not to perform two-sided printing.

Erase Document After Printing: Set whether or not to erase a document after printing.

Merge Documents: Set whether or not to merge documents when you select multiple

documents.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Standard Local Print Settings

E1L_US_U_.book-INDEX Page 27 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings)

3-28

Selecting and Storing Settings to Suit your Needs

Changing the Language Displayed on the Touch Panel

Display

You can select the language displayed on the touch panel display.

NOTE

•When Language Switch is set to “On,” some characters will be restricted and not be able to be

entered. To enable all characters to be entered, set to “Off.”

•

Even when Language Switch is set to “On,” there are some languages which cannot be displayed.

•

The default setting is

“

Off.

”

Call up the desired screen as follows:

Press “On,” and select the desired language.

Press “▼” or “▲” to display the desired the language.

If you do not want to change the panel language, press “Cancel.”

Press “OK.”

The display returns to the Basic Features screen, and the panel language changes.

(Additional Functions)

Language Switch

E1L_US_U_.book-INDEX Page 28 Wednesday, May 23, 2001 11:40 PM

Setting Specifications That Are Common to Each Function (Common Settings) 3-29

Selecting and Storing Settings to Suit your Needs

Returning the Common Settings to Their Defaults

With this function you can return the common settings to their defaults (initial settings).

Call up the desired screen as follows:

Select “Yes.”

To cancel initialization, select “No.”

The screen shown below is displayed for about two seconds.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

Initialize Common Settings

E1L_US_U_.book-INDEX Page 29 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings)

3-30

Selecting and Storing Settings to Suit your Needs

Setting the Timer (Timer Settings)

You can set the current date and time, and specify the time taken for the machine to enter the

Sleep mode.

NOTE

•The Timer Settings screen is made up of several screens. Use “ ▼” or “▲” to scroll to the desired

screen and make the required settings.

•

When “

▼

” or “

▲

” should be pressed, the indication is displayed in this manual.

Setting the Current Date and Time

You can set the current date and time. The date and time set here is also used as the time

setting when required for functions.

−GMT : The time at the Greenwich Observatory in England is called GMT

(Greenwich Mean Time).

−Time Zone : The standard time zones of the world are expressed globally in

terms of the difference in hours (± up to 12 hours) from GMT (± 0

hours). A time zone is a region throughout which this time

difference is the same.

−Daylight Saving Time : In some countries, time is advanced throughout the summer

season. The period in which this is applied is called <daylight

saving time>.

Call up the desired screen as follows:

(Additional Functions)

Date & Time Settings

E1L_US_U_.book-INDEX Page 30 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings) 3-31

Selecting and Storing Settings to Suit your Needs

Enter the current date (month, day, year) and time with -

(numeric keys).

Enter the date, and the time in 24-hour clock as four digits without a space.

Enter all four digits for the year ranging from 2000 to 2038.

Examples: MAY 6 → 0506

7:05 a.m. → 0705

11:18 p.m. → 2318

NOTE

•

If you make a mistake when entering values, press (Clear), and enter the values again.

●When setting the Time Zone Settings:

Press “Time Zone Settings,” and select the time zone where the machine is

located, and press “OK.”

NOTE

•

The default setting is “GMT-5:00.”

Eastern time (US/Canada) : GMT-5:00

Central time (US/Canada) : GMT-6:00

Mountain time (US/Canada) : GMT-7:00

Paciﬁc time (US/Canada) : GMT-8:00

•

Press “

▼

” or “

▲

” to scroll the list.

E1L_US_U_.book-INDEX Page 31 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings)

3-32

Selecting and Storing Settings to Suit your Needs

●When setting the Daylight Saving Time Settings:

Press “Daylight Saving Time Settings” → press “On” → press “Start Date.”

Select “Month” → “Week” → “Day” to specify each of them.

Enter the time using “–” and “+,” and press “OK.”

Press “End Date” and make the settings in the same way as the above.

NOTE

•

When you make the Daylight Saving Time settings, the machine automatically sets the

standard time of the machine one-hour forward at the speciﬁed date and time.

•

The default setting is “Off.”

•

You can also set the time with - (numeric keys).

•

The time can be set from 0 to 23 (in one-hour increments).

E1L_US_U_.book-INDEX Page 32 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings) 3-33

Selecting and Storing Settings to Suit your Needs

Press “OK.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting the Time Taken to Initiate Auto Sleep After

Finishing Operations

If the machine is not operated (no keys are pressed) for a certain period of time, the control

panel power switch automatically switches OFF to save power. The machine then enters the

Sleep mode.

NOTE

•The default setting is “2 minutes.”

Call up the desired screen as follows:

(Additional Functions)

Change Auto Sleep Time

E1L_US_U_.book-INDEX Page 33 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings)

3-34

Selecting and Storing Settings to Suit your Needs

Enter the desired Auto Sleep Time with “▼” or “▲,” and press “OK.”

The Auto Sleep Time settings are 10 seconds, 1, 2, 10, 15, 20, 30, 40, 50 minutes, 1 hour,

90 minutes, 2, 3, and 4 hours.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting the Time Taken for the Display to Return to the

Basic Features Screen After Finishing Operations

If the machine is not operated (no keys are pressed) for a certain period of time, the display

returns to the Basic Features screen (standard setting) of the selected function.

This period of time is called “Auto Clear Time.” Auto Clear Time can be set from 1 to 9

minutes in one-minute increments, and can also be set to “Off.”

NOTE

•The default setting is “2 minutes.”

•

When “0” is selected, the Auto Clear function is not set.

Call up the desired screen as follows:

(Additional Functions)

Change Auto Clear Time

E1L_US_U_.book-INDEX Page 34 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings) 3-35

Selecting and Storing Settings to Suit your Needs

Enter the desired time period using “–” or “+,” and press “OK.”

The Auto Clear Time settings are from 0 to 9 minutes (in one-minute increments).

You can also enter values using -(numeric keys).

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting the Time Taken for the Unit to Quiet Down After the

Last Task

This machine enters the Quiet mode after a speciﬁed amount of time has elapsed following a

print job or after a key has been pressed. On this screen you can specify the amount of time

that must be taken before entering the Quiet mode.

NOTE

•The default setting is “1 minute.”

Call up the desired screen as follows:

(Additional Functions)

Time Until Unit Quiets Down

E1L_US_U_.book-INDEX Page 35 Wednesday, May 23, 2001 11:40 PM

Setting the Timer (Timer Settings)

3-36

Selecting and Storing Settings to Suit your Needs

Enter the desired time period with “–” or “+,” and press “OK.”

The Time Until Unit Quiets Down settings are from 0 to 9 minutes (in one-minute

increments).

You can also enter values using -(numeric keys).

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Setting the Time that the Unit’s Power Turns Off on

Different Days of the Week

You can set the time that the machine automatically turns off for each day of the week.

NOTE

•Setting range: Daily from Sunday to Saturday, 00:00 to 23:59 in one-minute increments

•

When Auto Clear Time and Daily Timer are both set, Auto Clear Time has priority.

•

The default setting is “No setting.”

Call up the desired screen as follows:

(Additional Functions)

Daily Timer Settings

E1L_US_U_.book-INDEX Page 36 Wednesday, May 23, 2001 11:40 PM

Printing Reports (Report Settings)

3-44

Selecting and Storing Settings to Suit your Needs

Press “Address Book List 1.”

Press “Yes.”

If you do not want to print, press “No.”

The screen below appears, and printing starts.

When printing is completed, <Print Completed> appears.

To close the screen while printing, press “Done.”

NOTE

•

To cancel printing, press “Cancel.”

E1L_US_U_.book-INDEX Page 44 Wednesday, May 23, 2001 11:40 PM

Printing Reports (Report Settings) 3-45

Selecting and Storing Settings to Suit your Needs

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Printing the User’s Data List in the Network Settings

You can print the user’s data list in the Network Settings when the Network Interface Adapter

is attached.

Call up the desired screen as follows:

Press “Network” under <Print List>.

When both the FAX Board and Printer Kit are not attached, and the Network Interface

Adapter is attached, this procedure is not necessary.

(Additional Functions)

When the FAX Board, Network

Interface Adapter, and Printer Kit

are attached

When the Network Interface

Adapter and Printer Kit are

attached

E1L_US_U_.book-INDEX Page 45 Wednesday, May 23, 2001 11:40 PM

Printing Reports (Report Settings) 3-47

Selecting and Storing Settings to Suit your Needs

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

Printing the Contents of the Printer Settings

When the Printer Kit is attached, you can print the contents of the printer setting.

Call up the desired screen as follows:

Press “Printer” under <Print List>.

Select the type of report you want to print.

(Additional Functions)

hen the FAX Board, Network

nterface Adapter, and Printer Kit

re attached

When the Network Interface

Adapter and Printer Kit are

attached

E1L_US_U_.book-INDEX Page 47 Wednesday, May 23, 2001 11:40 PM

Printing Reports (Report Settings)

3-48

Selecting and Storing Settings to Suit your Needs

Press “Yes.”

If you do not want to print, press “No.”

When printing is completed, the screen returns to step 3.

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 48 Wednesday, May 23, 2001 11:40 PM

CHAPTER

4-1

System Manager Settings

This chapter describes settings that can be made by the person in charge of the machine’s

operation, such as the system manager.

Setting Speciﬁcations of System Manager Settings (System Manager Settings). . . . . . .4-2

Setting the Department ID Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Storing the Department ID and Password, and Impression Limit . . . . . . . . . . . . . . . . . . . . . . . .4-6

Changing the Password and Impression Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Erasing the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Checking and Printing Counter Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19

Specifying Whether or Not to Accept Print Jobs of Unknown ID . . . . . . . . . . . . . . . . . . . . . . . .4-21

Setting Device Information (Device Information Settings) . . . . . . . . . . . . . . . . . . . . . . .4-24

Erasing the Message Board (Clear Message Board). . . . . . . . . . . . . . . . . . . . . . . . . . .4-25

Setting the Auto Ofﬂine On/Off (Auto Ofﬂine). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26

E1L_US_U_.book-INDEX Page 1 Wednesday, May 23, 2001 11:40 PM

Setting Specifications of System Manager Settings (System Manager Settings)

4-2

System Manager Settings

Setting Speciﬁcations of System Manager

Settings (System Manager Settings)

You can set a password for the system manager. Once the System Manager ID/Password is

set, restrictions can be placed on storing or changing the System Settings.

IMPORTANT

•

Attaching the Card Reader-C1 erases the System Manager ID and Password already stored.

NOTE

•When the Card Reader-C1 is attached, the number of 1 to 300 cannot be stored for the System

Manager ID.

•For details on how to enter the characters, see ‘Entering Characters from the Touch Panel

Display,’ on p. 1-31.

•The maximum number of characters you can assign for a name, contact, and comment is 32, and

for an e-mail address is 64.

•The maximum number of digits you can store for the System Manager ID and Password is seven.

If you store either with less than seven digits, the machine stores them with leading zeroes, as

follows:

•Example: When <321> is entered → <0000321> is stored.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Press “System Manager,” and enter the name of the system

manager.

(Additional Functions)

E1L_US_U_.book-INDEX Page 2 Wednesday, May 23, 2001 11:40 PM

Setting Specifications of System Manager Settings (System Manager Settings) 4-3

System Manager Settings

Press “System Manager ID,” and enter a number of up to seven

digits with -(numeric keys) for the new System Manager ID.

You must enter the System Manager ID.

You cannot store a System Manager ID with only the number <0>, such as <0000000>.

NOTE

•

You can delete the number you entered by pressing (Clear).

Press “System Password” → use -(numeric keys) to enter a

number of up to seven digits for the new System Password → press

“Next.”

You cannot store a System Settings Password with only the number <0>, such as

<0000000>.

Press “Next” even when not setting a System Password.

NOTE

•

You can delete the number you entered by pressing (Clear).

E1L_US_U_.book-INDEX Page 3 Wednesday, May 23, 2001 11:40 PM

Setting Specifications of System Manager Settings (System Manager Settings)

4-4

System Manager Settings

Press “E-mail Address,” and enter an e-mail address for the system

manager.

Press “Contact Information,” and enter where to contact the system

manager.

Press “Comment,” and enter any comment for the system manager.

E1L_US_U_.book-INDEX Page 4 Wednesday, May 23, 2001 11:40 PM

Setting Specifications of System Manager Settings (System Manager Settings) 4-5

System Manager Settings

Once you have completed all settings, press “OK.”

Press “Done.”

Repeat this procedure.

The display returns to the Basic Features screen.

E1L_US_U_.book-INDEX Page 5 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-6

System Manager Settings

Setting the Department ID Management

By storing a Department ID and Password for each department, you can set the machine so

that its functions can be used only after the correct password has been entered. This is

called “Department ID Management.” Department IDs and Passwords for up to 300

departments can be stored. This function allows you to check the print totals for each

department, for management purposes.

With Department ID Management, the following operations can be performed:

• Specifying whether or not to use Department ID Management

• Storing the Department ID and the Password

• Setting the Impression Limit for each department.

IMPORTANT

•

This function switches to Card ID Management when the Control Card (option) is attached. Card ID

Management automatically manages the ID according to department (See ‘Card Reader-C1,’ on p.

7-80.)

NOTE

•The maximum number of digits you can store for the Department ID and Password is seven. If

you store either with less than seven digits, the machine stores them with leading zeroes, as

follows:

- Example: When <321> is entered

→

<0000321> is stored

•The default setting is “Off.”

Storing the Department ID and Password, and Impression

Limit

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

(Additional Functions)

Department ID

Management

E1L_US_U_.book-INDEX Page 6 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-7

System Manager Settings

Press “On.”

If you do not want to store a password, proceed to step 3.

Press “Store Dept. ID/Password.”

NOTE

•

For details concerning print totals, see ‘Checking and Printing Counter Information,’ on p. 4-

15.

Press “Store.”

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-8

System Manager Settings

Press “Department ID” → enter the Department ID with -

(numeric keys) → press “Password” → enter the password in the

same way.

You cannot store a Department ID with only the number <0>, such as <0000000>.

NOTE

•

When a password is not stored, you can use this machine by entering only the Department ID.

Press “Impression Limit,” and enter the desired value with -

(numeric keys).

NOTE

•

The number you can set for Impression Limit is from 0 to 999999. Once the Impression Limit

is set, you cannot exceed the number entered.

•

A two-sided print is counted as <2>.

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-9

System Manager Settings

Press “OK.”

Set the Impression Limit, and press “Done.”

To make the “Impression Limit” set in the step 6 effective, press “Limit Impress.”

“Limit Impress.” cannot be selected for a particular department.

Press “OK.”

NOTE

•

When you select “On,” Department ID Management is enabled. (See ‘Entering the

Department ID and Password,’ on p. 1-36.)

E1L_US_U_.book-INDEX Page 9 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-10

System Manager Settings

Press “Done.”

Repeat this procedure.

When the screen below appears, enter the Department ID and Password.

NOTE

•

For details of how to enter the Department ID and Password, see ‘Entering the Department ID

and Password,’ on p. 1-36.

Changing the Password and Impression Limit

The following instructions describe how to change the Password and Impression Limit you

have stored.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Press “On,” and press “Store Dept. ID/Password.”

(Additional Functions)

E1L_US_U_.book-INDEX Page 10 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-11

System Manager Settings

Use “▼” and “▲” to display the Password you want to change →

select the Password → press “Edit.”

Enter the Password with -(numeric keys), and press “OK.”

To change Impression Limit, press “Impression Limit,” and enter the desired value

using - (numeric keys). Then press “OK.”

You cannot store a password with only the number <0>, such as <0000000>.

NOTE

•

The number you can set for Impression Limit is from 0 to 999999. Once the Impression Limit

is set, you cannot exceed the number entered.

•

A two-sided print is counted as <2>.

•

You cannot change the Department IDs.

E1L_US_U_.book-INDEX Page 11 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-13

System Manager Settings

Erasing the Department ID and Password

The following instructions describe how to erase the Department ID and Password you have

stored.

NOTE

•When using Department ID Management with Card Reader-C1, you cannot erase the

Department ID.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Press “On,” and press “Store Dept. ID/Password.”

Use “▼” and “▲” to display the Department and its settings that you

want to erase → select the Department → press “Erase.”

(Additional Functions)

E1L_US_U_.book-INDEX Page 13 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-14

System Manager Settings

Press “Yes.”

If you do not want to erase the Department and its settings, press “No.”

The selected Department and its settings are erased.

Press “Done.”

Press “OK.”

NOTE

•

When you select “On,” Department ID Management is enabled. (See ‘Entering the

Department ID and Password,’ on p. 1-36.)

E1L_US_U_.book-INDEX Page 14 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-15

System Manager Settings

Press “Done.”

Repeat this procedure.

When the screen below appears, enter the Department ID and Password.

NOTE

•

For details of how to enter the Department ID and Password, see ‘Entering the Department ID

and Password,’ on p. 1-36.

Checking and Printing Counter Information

You can display and print a list of the paper count for each department.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Select “On,” and press “Print Totals.”

(Additional Functions)

E1L_US_U_.book-INDEX Page 15 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-16

System Manager Settings

Check or print the print totals count.

The print total with the Department ID left blank (not displayed) is the total of prints from a

computer not correspondent with a stored Department ID (unknown ID).

●If you only want to check the counter:

Press “▼” or “▲” to display the desired Department, and check the print totals.

●If you want to print the displayed list:

Select “Print List.” When the screen below appears, press “Yes.”

If you do not want to print the list, press “No.”

The screen below appears during printing.

NOTE

•

To cancel printing, press “Cancel.”

•

To close the screen, press “Done.”

E1L_US_U_.book-INDEX Page 16 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-17

System Manager Settings

Press “Done.”

Press “OK.”

NOTE

•

When you select “On,” Department ID Management is enabled. (See ‘Entering the

Department ID and Password,’ on p. 1-36.)

Press “Done.”

Repeat this procedure.

When the screen below appears, enter the Department ID and Password.

E1L_US_U_.book-INDEX Page 17 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management

4-20

System Manager Settings

Select “Yes.”

If you do not want to erase the counter, press “No.”

Press “Done.”

Press “OK.”

NOTE

•

When you select “On,” Department ID Management is enabled. (See ‘Entering the

Department ID and Password,’ on p. 1-36.)

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-21

System Manager Settings

Press “Done.”

Repeat this procedure.

When the screen below appears, enter the Department ID and Password.

NOTE

•

For details of how to enter the Department ID and Password, see ‘Entering the Department ID

and Password,’ on p. 1-36.

Specifying Whether or Not to Accept Print Jobs of

Unknown ID

You can specify whether or not to print documents from a computer not correspondent with a

stored Department ID.

NOTE

•“Accept jobs with unknown ID” is displayed only when the Printer Kit is attached.

•The default setting is “On.”

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

(Additional Functions)

E1L_US_U_.book-INDEX Page 21 Wednesday, May 23, 2001 11:40 PM

Setting the Department ID Management 4-23

System Manager Settings

Press “Done.”

Repeat this procedure.

When the screen below appears, enter the Department ID and Password.

NOTE

•

For details of how to enter the Department ID and Password, see ‘Entering the Department ID

and Password,’ on p. 1-36.

E1L_US_U_.book-INDEX Page 23 Wednesday, May 23, 2001 11:40 PM

Setting Device Information (Device Information Settings)

4-24

System Manager Settings

Setting Device Information (Device Information Settings)

You can set a name for this machine and specify its location.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Press “Device Name” and “Location” → enter the name of this

machine and the location where this machine is placed → press

“OK.”

The maximum number of characters which can be entered is 32.

NOTE

•

For details of how to enter characters, see ‘Entering Characters from the Touch Panel Display,’

on p. 1-31.

•

If you do not want to store the name and location, press “Cancel.”

Press “Done.”

Repeat this procedure.

The speciﬁed mode is set and the display returns to the Basic Features screen.

(Additional Functions)

E1L_US_U_.book-INDEX Page 24 Wednesday, May 23, 2001 11:40 PM

Erasing the Message Board (Clear Message Board) 4-25

System Manager Settings

Erasing the Message Board (Clear Message Board)

The “Message Board” is a function used by the system manager to display messages for

users of this machine on the touch panel display. Message board settings are done from the

Remote UI, however, erasing a message board can be done from the main unit as well.

Call up the desired screen as follows:

When the System Manager ID/Password is set, enter the System Manager ID and System

Password after pressing “System Settings.” Then, press (ID).

Select “Yes.”

If you do not want to erase the message, press “No.”

Press “Done.”

Repeat this procedure.

The display returns to the Basic Features screen.

(Additional Functions)

E1L_US_U_.book-INDEX Page 25 Wednesday, May 23, 2001 11:40 PM

CHAPTER

5-1

Routine Maintenance

This chapter describes how to load paper, add toner, and perform routine cleaning.

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Loading Paper in the Paper Drawers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Adjusting a Paper Drawer to Hold a Different Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Adding Toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Routine Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15

Cleaning the Platen Glass/Rear Side of Platen Glass Cover . . . . . . . . . . . . . . . . . . . . . . . . . . .5-16

Cleaning the Feeder 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-17

Cleaning the Feeder 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20

Roller Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21

Consumables and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-25

E1L_US_U_.book-INDEX Page 1 Wednesday, May 23, 2001 11:40 PM

Loading Paper

5-2

Routine Maintenance

Loading Paper

This section describes how to load paper in the paper drawers.

NOTE

•

The following paper sizes can be loaded in the paper drawers:

-Paper drawers 1, 3: LGL, LTR, LTRR, STMT, and STMTR

-Paper drawers 2, 4: 11" x 17", LGL, LTR, LTRR, STMT, and STMTR

-Paper drawers 3 and 4 can be used when the Cassette Feeding Unit-W1 (option) is attached.

•

For details of available paper stock which can be loaded in the paper drawers, see ‘Available Paper

Stock,’ on p. 1-59.

Loading Paper in the Paper Drawers

When the selected paper has run out, or the selected paper drawer runs out of paper during

printing, a screen prompting you to load paper appears on the touch panel display.

CAUTION

•When loading paper, take care not to cut your hands on the edges of the paper.

IMPORTANT

•

The message also appears if the selected paper drawer is not fully inserted into the machine. Once

you properly insert the paper drawer, the message disappears.

NOTE

•

If the above message appears during printing, the remaining prints are automatically made after you

load the correct paper. When you select another paper drawer, the remaining prints are made after

you press “OK.”

•

To cancel printing, press “Cancel.”

E1L_US_U_.book-INDEX Page 2 Wednesday, May 23, 2001 11:40 PM

Loading Paper 5-3

Routine Maintenance

Press and release the button of the paper drawer in which you want

to load paper.

Grip the handle and pull out the paper drawer until it stops.

Open a package of paper, and remove the paper stack.

E1L_US_U_.book-INDEX Page 3 Wednesday, May 23, 2001 11:40 PM

Loading Paper

5-4

Routine Maintenance

IMPORTANT

•

Rewrap any remaining paper in its original package, and store it in a dry place, away from

direct sunlight.

•

Do not load the following types of paper in the paper drawer. Doing so may cause a paper

jam.

-Severely curled or wrinkled paper

- Heavyweight paper

-Transparencies

-Paper on which color images have been copied.

-Paper which has been copied on using a digital full color copier (do not copy on the reverse

side either).

-Paper which has been printed on using a thermal transfer printer (do not copy on the

reverse side either).

NOTE

•

For high-quality print output, use paper recommended by Canon.

Turn the opened surface of the paper stack over, and place it in the

paper drawer.

Even out the edges of the paper stack. Load the paper stack against the right wall of the

paper drawer.

When loading paper in the paper drawer for the ﬁrst time, set the size plate for the paper

being loaded.

When loading paper in the paper drawer, make sure that the paper size setting of the

paper drawer matches the size of paper.

IMPORTANT

•If the paper is curled, curl it down before placing it in the paper drawer.

•Make sure that the height of the paper stack does not exceed the limit mark at the back

of the paper drawer.

NOTE

•

Each paper drawer holds about 500 sheets of paper (20-lb bond (80g/m

)).

•For details of the print direction of paper already printed with logos or patterns, see

‘Relation of Original Orientation and Paper Orientation,’ on p. 8-9.

E1L_US_U_.book-INDEX Page 4 Wednesday, May 23, 2001 11:40 PM

Loading Paper 5-5

Routine Maintenance

Gently push the paper drawer back into the machine until it clicks.

CAUTION

•When returning the paper drawer to its original position, be careful not to get your

ﬁngers caught, as this may result in personal injury.

IMPORTANT

•

Never place paper or any other items in the open part of the paper drawer next to the paper

stack. Doing so may cause paper jams.

NOTE

•

When paper runs out during printing, load new paper, and follow the instructions on the touch

panel display. The machine automatically restarts and produces the remaining prints.

E1L_US_U_.book-INDEX Page 5 Wednesday, May 23, 2001 11:40 PM

Loading Paper 5-7

Routine Maintenance

Squeeze the lever on the front guide, as shown below. Without

releasing the lever, slide the front guide to align it with the mark for

the desired paper size.

IMPORTANT

•

Not adjusting the guides correctly may cause paper jams, dirty prints, or make the inside of

the machine dirty. To prevent these problems, check that the guides are adjusted correctly for

the loaded paper size.

Set the size switch to match the paper being loaded.

“INCH”: For Inch series paper

“A/B”: For A/B series paper

If you change the setting of the size switch, replace the label on the paper size dial,

accordingly.

IMPORTANT

•

Not setting the size switch correctly, results in the display of an incorrect paper size on the

touch panel display. Also, it may cause paper jams, dirty prints, or make the inside of the

machine dirty. To prevent these problems, check that the size switch is set correctly.

Front Guide

INCH

A/B

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

Loading Paper

5-8

Routine Maintenance

Set the paper size dial, located on the right side of the paper drawer,

to match the paper being loaded.

IMPORTANT

•

Not setting the paper size dial correctly, results in the display of an incorrect paper size on the

touch panel display. Also, it may cause paper jams, dirty prints, or make the inside of the

machine dirty. To prevent these problems, check that the paper size dial is set correctly.

Change the paper drawer’s size plate, so that it matches the new

paper size being loaded.

STMT

LTR

LGL

11X17

STMT

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

Adding Toner 5-9

Routine Maintenance

Adding Toner

When there is only a small amount of toner remaining in the machine, the message shown

below, on the left side, appears on the touch panel display. Prints can still be made, but at

this time you should purchase new toner so that you have it on hand when it is needed.

When the toner has run out and prints can no longer be made, the message shown below,

on the right side, appears on the touch panel display. The message explains how to add

toner.

CAUTION

•Do not throw used toner cartridges into open ﬂames, as this may ignite the toner

remaining inside the cartridge, and result in burns or a ﬁre.

IMPORTANT

•

Use only the toner cartridge recommended for use on this machine.

•

Never add more than one toner cartridge.

•

Add toner soon after the <Add toner.> message is displayed.

NOTE

•

When the <Add toner.> message appears, approximately 300 prints can still be made (LTR-size

Canon Standard Chart). However, since this number may vary depending upon the original, it is

recommended that toner be added as soon as possible.

•

You can check how to add toner by pressing “Previous” or “Next” from the screen.

•

If the toner runs out during a print job, the remaining prints are made after you add toner.

E1L_US_U_.book-INDEX Page 9 Wednesday, May 23, 2001 11:40 PM

Adding Toner

5-12

Routine Maintenance

Pull the black cartridge knob, until the stop sign appears.

Lightly tap the top of the toner cartridge to cause the toner to empty

into the toner box.

Push the black toner box handle back to its original position.

The toner cartridge will be pushed in, along with the toner box.

E1L_US_U_.book-INDEX Page 12 Wednesday, May 23, 2001 11:40 PM

Routine Cleaning

5-18

Routine Maintenance

Open the middle cover, holding the knob in the front.

Clean the transparent plastic part of the middle cover with a cloth

dampened with water.

Close the middle cover.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

E1L_US_U_.book-INDEX Page 18 Wednesday, May 23, 2001 11:40 PM

Routine Cleaning 5-19

Routine Maintenance

Close the feeder cover.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

Open the feeder.

Clean the feeder scanning area (platen glass) and the metal part

located next to the rubber roller, with a cloth dampened with water.

E1L_US_U_.book-INDEX Page 19 Wednesday, May 23, 2001 11:40 PM

Routine Cleaning

5-20

Routine Maintenance

Close the feeder.

Cleaning the Feeder

You can also clean the roller by repeatedly feeding blank paper sheets through the feeder.

NOTE

•

“Adjustment/Cleaning” is made up of several screens. Select the desired item by pressing “

▼

” or

“

▲

.”

•

When “

▼

” or “

▲

” shoud be pressed, the indications is displayed in this manual.

•It takes about 20 seconds to clean the feeder.

Call up the desired screen as follows:

Place 10 blank paper sheets in the feeder, and press “Start.”

To cancel the feeder cleaning, press “Cancel.”

(Additional Functions)

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Consumables and Options

5-24

Routine Maintenance

■Black Toner

When the <Add toner.> message appears on the touch panel display, add toner which has

been approved for use with this machine.

WARNING

•Never dispose of waste toner in a ﬁre or incinerator. Doing so may result in an explosion.

CAUTION

•Do not store toner cartridges in places exposed to open ﬂames, as this may cause the

toner to ignite and result in burns or a ﬁre.

IMPORTANT

•

Store toner cartridges in a cool location, away from direct sunlight.

- The recommended storage conditions are: temperature below 86°F, and humidity below 80%.

■Genuine Supplies

Canon has developed and manufactured parts, supplies, and GPR-6 Toner speciﬁcally for

use in this machine. For superior print quality, we recommend that you use Canon-

GENUINE brand parts, supplies, and GPR-6 Toner in this machine. Ask your authorized

Canon dealer or service provider for Canon-GENUINE brand parts, supplies, and GPR-6

Toner.

E1L_US_U_.book-INDEX Page 24 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-6

Troubleshooting

After you have cleared all paper jams at the locations indicated on

the touch panel display, restore all levers and covers to their original

positions.

Continue operations, following the instructions displayed on the

touch panel display.

Once you have cleared the paper jam in locations other than the feeder, the print operation

restarts.

If there is remaining paper to be removed, a screen indicating how to clear that paper jam

appears on the touch panel display. Repeat the procedure from step 1.

Clearing Paper Jams in the Main Unit

If a paper jam occurs in the main unit, a screen similar to the one shown below appears on

the touch panel display. Check where the jam occurred, and follow the procedure described

below and the procedure that appears on the touch panel display, to remove the jammed

paper.

Open the front cover of the main unit.

E1L_US_U_.book-INDEX Page 6 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams 6-7

Troubleshooting

Move the green lever in the direction of the arrow.

Remove any paper remaining in the ﬁxing unit.

Turn the green knob (2 places) in the direction of the arrow, and

remove any jammed paper.

CAUTION

•The parts located around the knob are subject to high temperatures. When

removing jammed paper, take care not to touch anything in this area except the

green knob.

E1L_US_U_.book-INDEX Page 7 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-8

Troubleshooting

Return the green lever to its original position.

Close the front cover of the main unit.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

Follow the instructions on the touch panel display.

NOTE

•

For details, see ‘Screen Shown When There Is a Paper Jam,’ on p. 6-2.

E1L_US_U_.book-INDEX Page 8 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams 6-9

Troubleshooting

Clearing Paper Jams in the Duplexing Unit

If a paper jam occurs in the duplexing unit, a screen similar to the one shown below appears

on the touch panel display. Check where the jam occurred, and follow the procedure

described below and the procedure that appears on the touch panel display, to remove the

jammed paper.

Open the front cover of the main unit.

Lift the green lever of the duplexing unit with one hand, and pull out

the jammed paper with the other hand.

E1L_US_U_.book-INDEX Page 9 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams 6-11

Troubleshooting

Clearing Paper Jams in the Exit Slot

If a paper jam occurs in the exit slot, a screen similar to the one shown below appears on the

touch panel display. Check where the jam occurred, and follow the procedure described

below and the procedure that appears in the touch panel display, to remove the jammed

paper.

Open the front cover of the main unit.

When the Saddle Finisher-G1 (option; see p. 7-47) is attached, move the ﬁnisher away from

the main unit.

E1L_US_U_.book-INDEX Page 11 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-12

Troubleshooting

Move the green lever in the direction of the arrow.

Open the lower left cover of the main unit.

Lift the green lever and remove any jammed paper.

CAUTION

•The parts located around the green lever of the exit slot guide are subject to high

temperatures. When removing jammed paper, take care not to touch anything in this

area except the lever.

E1L_US_U_.book-INDEX Page 12 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams 6-13

Troubleshooting

Close the lower left cover.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

Return the green lever to its original position.

Close the front cover.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

E1L_US_U_.book-INDEX Page 13 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-16

Troubleshooting

Clearing Paper Jams in the Stack Bypass

If a paper jam occurs in the stack bypass, a screen similar to the one shown below appears

on the touch panel display. Check where the jam occurred, and follow the procedure

described below and the procedure that appears on the touch panel display, to remove the

jammed paper.

Remove all paper from the stack bypass.

Remove any jammed paper.

E1L_US_U_.book-INDEX Page 16 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams 6-17

Troubleshooting

Close the stack bypass.

Open the upper right cover of the main unit.

When the Paper Deck-L1 (option; see p. 7-9) is attached, move the paper deck away from

the main unit.

Remove any jammed paper.

E1L_US_U_.book-INDEX Page 17 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-18

Troubleshooting

Close the upper right cover of the main unit.

When the Paper Deck-L1 (option; see p. 7-9) is attached, reattach the paper deck to the

main unit.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

Follow the instructions on the touch panel display.

NOTE

•

For details of the screen indicating how to clear the paper jam, see ‘Screen Shown When

There Is a Paper Jam,’ on p. 6-2.

E1L_US_U_.book-INDEX Page 18 Wednesday, May 23, 2001 11:40 PM

Clearing Paper Jams

6-20

Troubleshooting

Remove any jammed paper.

Press and release the paper drawer release button of the paper

drawer indicated on the touch panel display, until the paper drawer

releases.

Pull out the paper drawer.

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Envelope Feeder Attachment-B1 7-15

Handling Options

Envelope Feeder Attachment-B1

Parts and Their Functions

When the Envelope Feeder Attachment is attached to Paper Drawer 1:

1 Left guide

Align to the length of envelopes being loaded.

2 Envelope receptacle

3 Back width guide

4 Front width guide

5 Size switch

Select either “ENV.1” or “ENV.2” for the envelope

cassette.

123

E1L_US_U_.book-INDEX Page 15 Wednesday, May 23, 2001 11:40 PM

Envelope Feeder Attachment-B1

7-20

Handling Options

Grip the handle and pull out the paper drawer until it stops.

Squeeze the lever on the left guide, as shown below, and pull out the

left guide as far as possible.

Load the envelopes with the printing surface face down, as shown

below. While doing so, keep the receptacle pressed down by

pressing down on the envelopes as you load them.

E1L_US_U_.book-INDEX Page 20 Wednesday, May 23, 2001 11:40 PM

Envelope Feeder Attachment-B1 7-25

Handling Options

Pull out the left guide, and remove all envelopes already loaded in

the drawer.

Loosen the two screws ﬁxing the front width guide of the cassette.

As shown below, push down on the envelope receptacle, and move

the front width guide so that they are aligned with the mark for the

desired type of envelope.

E1L_US_U_.book-INDEX Page 25 Wednesday, May 23, 2001 11:40 PM

Feeder (DADF-H1)

7-30

Handling Options

Close the middle cover.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

1111

Once you have removed all of the jammed original, close the upper

cover of the feeder.

CAUTION

•When closing the cover, be careful not to get your ﬁngers caught, as this may result

in personal injury.

E1L_US_U_.book-INDEX Page 30 Wednesday, May 23, 2001 11:40 PM

Finisher-J1 7-41

Handling Options

Pull out the staple cartridge, holding it by its left and right sides.

Pull out the empty staple case, holding it by its left and right sides.

Place the staple cartridge, as shown below, and pull out the staple case.

E1L_US_U_.book-INDEX Page 41 Wednesday, May 23, 2001 11:40 PM

Produktspecifikationer

Varumärke:	Canon
Kategori:	Kopieringsmaskin
Modell:	IR2200
Färg på produkten:	Black, Grey
Vikt:	- g
Typ av dammsugare:	Stofzak
Batteri/Batterispänning:	14.4 V
Form:	Rond
HEPA filtersystem:	Nee